|
***Monday,
March 25, 2013,
Commissioners met in regular session with
Chairman Dan Dinning, Commissioner LeAlan
Pinkerton, Commissioner Walt Kirby, and Deputy
Clerk Michelle Rohrwasser.
Clerk Glenda Poston joined the meeting. Blue Sky
Broadcasting Reporter Mike Brown was in
attendance of the meetings off and on throughout
the day.
9:00 a.m.,
Road and Bridge Superintendent Jeff Gutshall
joined the meeting to give the departmental
report. Mr. Gutshall presented a written report.
Chairman Dinning mentioned a letter that had
been sent to the Governor’s Office mandating
budget reductions to include Secure Rural
Schools funding. Clerk Poston said the fiscal
year 2013 payment for Titles I and III will be
sequestered by 5.1 percent and for
Idaho,
this amounts to $1,358,042.48. The State of
Idaho
also elected to allocate $3,672,582.05 in Title
II Secure Rural School funds for conservation
projects. This amount is also subject to 5.1
percent sequestration, or $187,301.68. There
will be an option of having the total
sequestration of $1,545,344.16 paid from the
state’s Title II funds, which will reduce the
state’s allocation in Title II funds to
$2,127,237.89. Otherwise the state will receive
a bill for collection of the sequestered amounts
from Title I and III. Clerk Poston said the
Boundary
County
School District
will need to return $18,877.71 and Road and
Bridge will need to return $44,047.99 for a
total of $63,000.00. Clerk Poston said she
estimated approximately $200,000 has gone into
Title II projects. Chairman Dinning said this is
talking about Resource Advisory Committee (RAC)
programs and summer youth employees for
campground and trail maintenance. Chairman
Dinning said he would like to talk with Seth
Grigg at the Idaho Association of Counties to
get more of a handle on this. Clerk Poston said
the county needs to respond by April 19, 2013.
Chairman Dinning said the school district should
be notified.
Mr. Gutshall resumed reviewing his department
report. A few roads have been opened and last
week rock was hauled to
White Mountain Road,
Moyie River Road,
Mirror Lake Road
and Lion’s
Den Road.
This week Meadow Creek Hill just past the
pavement end will receive rock. Brushing and
clearing has continued on Pleasant Valley Loop,
Nystrom Hill and the north approach off Peterson
Hill at Highway 95.
Mr. Gutshall spoke of the vandalism that is
occurring to road signs. Chairman Dinning asked
if Mr. Gutshall could report on the dollar value
it is costing to repair this damage. Mr.
Gutshall said vandalism is also affecting
mailboxes and private road signs so it is not
just costly to the county.
Mr. Gutshall said he’s getting ready to open Pit
#2 in Moyie Springs as gravel is cycling out.
Road and Bridge will continue to be busy
installing culverts and cleaning ditches.
Mr. Gutshall and Commissioners briefly mentioned
right-of-way legislation. Mr. Gutshall said the
law always states that Commissioners will set up
a map of an existing road system. It was said a
new map may be needed. Chairman Dinning said
this information will also include roads that
are not maintained. Chairman Dinning mentioned
the need to have proof of maintenance.
The meeting with Mr. Gutshall ended at
9:27 a.m.
Commissioner Pinkerton moved to sell at the
county’s tax deeded property auction on April 22, 2013
at
11:00 a.m.,
the following three properties as it is time
sensitive matter: parcel #RP62N02E055570A,
parcel #RP62N02E117350A, and parcel
#RP62N03E273620A. Commissioner Kirby second.
Motion passed unanimously.
9:30 a.m.,
Courthouse Maintenance Jerry Kothe joined the
meeting to give a departmental report. Mr. Kothe
said he installed three new faucets in the Parks
and Recreation restrooms and ordered a new door
and new locks for the Parks and Recreation Board
office. Mr. Kothe said he went to Sandpoint to
pick up a vacuum cleaner that had been repaired.
The window sills in the Clerk’s office have been
stained and varnished.
Mr. Kothe said he contacted Tim Fulton for the
work to repair damage to Memorial Hall.
Chairman Dinning spoke of surplus inventory.
Commissioners do not need to be involved with
the surplus property auction or disposal other
than to approve it. Chairman Dinning asked Mr.
Kothe to handle the process and if an item is
not broken then it should be sold at auction no
matter the value. If there are auctions at
different locations, they need to be kept
separate as money raised will go back into that
department or office’s budget. Clerk Poston said
Deputy Clerk Chris Wolfe should be involved with
the surplus process as she works with the
county’s inventory. Mr. Kothe will be in charge
of inventory.
The meeting with Mr. Kothe ended at
9:40 a.m.
Commissioners tended to administrative duties.
Property owner Jerry Mortenson stopped by
Commissioners’ Office. Mr. Mortenson asked if
Commissioners are aware that the Planning and
Zoning Administrator turned him over to the
Prosecutors’ Office. Mr. Mortenson said he
wanted to talk to Commissioners because his
feeling is that he’s been abused by the county.
Mr. Mortenson said he’s purchased thousands of
acres in various counties, sold them, and never
once had a complaint from any agency. Mr.
Mortenson said his complaint in doing what he’s
done is that no one has made more contact with
the Planning and Zoning Office than him in
making his decisions and in this case it was
former Planning and Zoning Administrator Mike
Weland. Mr. Mortenson said he always conforms to
the dictates and advice of Mr. Weland and then
the county allowed the Planning and Zoning
Office to shut down to obtain advice due to
medical reasons. Chairman Dinning said the
Planning and Zoning Office was provided coverage
fairly quickly, but Mr. Mortenson said whenever
he was came to the Courthouse and the Planning
and Zoning Office no one was ever in that
office. Chairman Dinning said there would‘ve
been hours posted. Mr. Mortenson said his
feeling is that he has complied completely with
the wishes of the county in everything he has
done and he has employed the most capable people
in the county to include Steve Moyer and Jeanne
Adams. The situation now is there are some
purchasers who are being damaged, according to
Mr. Mortenson. Mr. Mortenson said he sold people
two ten-acre
parcels of subdivided land, a primitive
subdivision, and being such it’s required to get
an easement there. The identified squares of
property were sold to people for some time now
and they paid cash, a life time investment. Mr.
Mortenson said these buyers had been at the
Courthouse and the new Planning and Zoning
Administrator Dan Studer heard their names. Mr.
Studer told these people they were
misrepresented and were told they would not get
to build their house. Mr. Mortenson said there
is title insurance and there is no arguing that
the property is legal. These buyers are also
being abused and asked to testify that they were
misrepresented. Mr. Mortenson said his complaint
is that he has always complied with the dictates
of the Planning and Zoning Office. That office
was left unsupported for months and he doesn’t
care if there was help occasionally. Mr.
Mortenson mentioned trying to resolve this issue
civilly, and that he’s considered a reasonable
man to comply with the rules and laws of the
county, but he’s been thrown at the whim of the
Prosecutor’s Office. Mr. Mortenson said he had
been sent a letter from Mr. Studer, but he had
been in the Amazon. Then a certified letter was
received by Ms. Adams. For the county
representative to conduct matters the way that
was done was contrary to any type of leadership
in any type of government and he’s not going to
stand for it. Mr. Mortenson mentioned people who
are abused and treated unjustly and he would
file a lawsuit. Mr. Mortenson said he’s been
prejudiced and sees something that needs the
attention of the prosecuting attorney. There are
thousands of people who have built their homes
without a certificate and that cannot be a
secret to Commissioners.
People come to this area as there is still a
sensibility of being practical, according to Mr.
Mortenson. The county did not provide adequate
support to a man who has always complied with
the rules. Chairman Dinning said Commissioners
will make contact with everyone involved in
order to have a better understanding. Mr.
Mortensen said he would like to deal with this
issue immediately and he would like to give Mr.
Studer less time than he was given as he was
dealt with immediately. Mr. Mortenson said there
was one letter followed by a certified letter
followed by Mr. Studer going to the Prosecutor
Office knowing he was out of the country.
Chairman Dinning asked about the property. Mr.
Mortensen said Mr. Studer is looking at
everything there, which is hundreds of acres.
Mr. Mortensen said rather than selling smaller
parcels he’s referring to the contour of the
land and selling larger parcels. Chairman
Dinning said Commissioners would be in touch
with him soon. Mr. Mortenson said he can’t allow
the people who purchased land from him in good
faith feel the property has no value.
The discussion with Mr. Mortenson ended at
10:01 a.m.
10:01 a.m.,
Extension Office Educators Carol Hampton and
Jennifer Jensen joined the meeting to discuss a
proposed rental policy. Ms. Hampton mentioned
issues resulting from groups that rent the
Extension Office meeting room and she said
something has to be done to standardize who does
and doesn’t use the room. Those present
discussed the issues and scheduling. Ms. Hampton
said she’s obtained the Fair Board’s policy for
review. Ms. Jensen said she’s also picked up the
policy for the City of
Bonners Ferry Visitor’s
Center. Chairman Dinning said even if someone
signs the rental policy, the culprit is still
unknown. Chairman Dinning said he doesn’t think
instituting a form will change the behaviors.
Ms. Hampton said who is causing the problems
can’t be proven and they cannot discriminate.
Chairman Dinning added that the meeting room is
also a public facility. Ms. Hampton said she’s
spoken to certain people when things have come
to a head and informed them of what the problems
were.
The problems have been occurring off and on for
some time now. Chairman Dinning suggested having
a group together and informing them
Commissioners wanted to talk to them.
Commissioner Kirby spoke about Ms. Hampton being
able to have the authority to talk to people.
Commissioner Pinkerton asked is there anything
in place when it comes to requesting use of the
room, and Ms. Hampton said it’s usually a phone
call. Ms. Hampton mentioned the possibility of a
form for a renter to complete once per month or
for each use. Commissioner Pinkerton spoke of
matters to determine some standards and his
recommendation is find out what group wants to
use the meeting room and how often so it can be
reserved ahead of time. Commissioner Pinkerton
informed Ms. Hampton she could determine what is
most important to her such as holding a group’s
feet to the fire, but to also be mindful a group
might be upset.
Clerk Poston explained that Memorial Hall can be
rented, but the kitchen is locked with the
exception of one or two groups who have access.
Ms. Hampton said her food teaching supplies have
gone missing one too many times. Commissioner
Pinkerton said Commissioners can give Ms.
Hampton what she needs to be successful. Ms.
Hampton said renters would be presented with the
rules to be abided by, they need to come to the
Extension Office only for the key, and they need
to keep the room clean. Chairman Dinning said
Commissioners will look at charging a cleaning
deposit as being the next step, but will have to
develop a policy for that.
Prosecutor Jack Douglas joined the meeting at
Commissioners‘request.
The meeting with Ms. Hampton and Ms. Jensen
ended.
10:25 a.m., Commissioner Kirby moved to go into
executive session under Idaho Code #67-2345(1)b,
to consider the evaluation, dismissal or
disciplining of, or to hear complaints or
charges brought against, a public officer,
employee, staff member or individual agent, or
public school student. Commissioner Pinkerton
second. Commissioners voted as follows: Chairman
Dinning “aye”, Commissioner Pinkerton “aye”, and
Commissioner Kirby “aye”. Motion passed
unanimously. 10:30 a.m.,
Commissioner Kirby moved to go out of executive
session. Commissioner Pinkerton second. Motion
passed unanimously.
Prosecutor
Douglas
left the meeting.
10:30 a.m., Debbie Stallcup, Director of the
Bonner County Juvenile Detention Center joined
the meeting to inquire about Boundary County’s
interest in utilizing the Bonner County Juvenile
Detention Center.
Boundary
County
Chief Probation Officer Stacy Brown and Bonners
Ferry Herald Reporter Laura Roady also joined
the meeting.
Ms. Stallcup explained that
Bonner
County’s
Juvenile
Detention
Center
is for both juvenile detention and adult
misdemeanor probation and she wondered if there
is any interest by
Boundary
County
to contract with the
Detention
Center.
The facility has been in operation for one year
now and Ms. Stallcup provided a history.
Ms. Stallcup said in the 1990’s the five
northern counties signed an agreement with the
Region 1 Juvenile Detention Center as all
juveniles had to be removed from sight and sound
from the adult offenders.
Bonner
County
has always had a center of their own starting
from year 1991 so
Bonner
County’s
facility ran in conjunction with Region 1.
Ms.
Stallcup said she had the minutes from 1991 and
information on how the counties contributed
financially. There were two counties,
Bonner
County
and possibly
Shoshone
County,
that weren’t sure about signing on with the
Region 1 Juvenile Detention Center due to costs,
but they ended up both signing on. Throughout
the whole negotiations it was understood that
any county could pull out at any time and
Kootenai
County,
where Region 1 is located, knew at some point in
time they might only have space to house their
own juveniles. That had not become an issue as
Region 1 had been expanded. Still the language
was in there that a county could pull out of the
agreement.
Ms. Stallcup said in years 2001 and 2002 she
took over the
Bonner
County
Juvenile
Detention
Center
and met with Commissioners in
Boundary
County
to sign a contract at a cost of $85 per day to
house
Boundary
County’s
juveniles. That went along fine until Bonner
County went to build
a new
facility and it was felt that Kootenai County
had been let down. Ms. Stallcup said this isn’t
a matter of
Bonner
County
versus
Kootenai
County
and she feels that
Kootenai
County
has a fine facility, but it’s just a matter of
logistics. Ms. Stallcup informed Commissioners
of the various programs
Bonner
County
offers such as schooling funded by the school
district as well as life skills programs,
victims’ panels, etc.
Those present discussed how
Kootenai
County’s
Region 1 facility charges are based on that
county’s use the prior year. Ms. Stallcup said
she’s kept track over the years and
Bonner
County
has paid $183 per day, but it varies every year
and if one county utilizes Region 1 less, the
percentage is shared.
Bonner
County
will only charge per use at $110 per day so
Boundary
County
could budget for that and it isn’t based on
Bonner
County’s
budget. At Region 1 Juvenile Detention Center
the fee charged is applied to things the other
counties wouldn’t benefit from. Chairman Dinning
asked if the fee of $110 includes education and
other programs and Ms. Stallcup said yes. The
medical agreement states the juveniles,
according to the law, need to be seen by a
doctor if they’re over the age of 14 and
Boundary
County
would have to pay extra if a juvenile was hurt
or had to go to the hospital, but parents can
also carry the insurance. Chairman Dinning asked
how many teachers are on staff and Ms. Stallcup
said
Bonner
County
Detention
Center
has one teacher and this last time there were 10
students.
Commissioner Kirby asked Ms. Brown what
Boundary
County’s
load is and Ms. Brown said
Boundary
County
has one juvenile. Ms. Stallcup reviewed
Boundary
County
statistics over the years during the term of the
agreement and she stated during the duration of
three years,
Boundary
County’s
cost was $36,800 and that would’ve totaled
$55,300 at
Kootenai
County’s
facility, which does not include mileage and
manpower. Ms. Stallcup said her facility also
has closed circuit TV. Commissioner Kirby said
the transportation is significant.
Chairman Dinning said due to the commitment if
another county did pull out of the agreement
with Region 1, the additional cost will fall on
the remaining three counties. The counties have
good relationships and we need to look at this.
Chairman Dinning said Commissioners will analyze
the facility’s use and talk more about it and go
from there. Chairman Dinning said he knows it
was helpful to utilize
Bonner
County’s
facility. Ms. Stallcup said it is always cost
and logistics. Chairman Dinning asked Ms. Brown
to put together the statistics for use over the
years and consider that information at
Bonner
County’s
rates. Chairman Dinning said Commissioners can
take a very good look at this. Ms. Stallcup said
she just wanted to reiterate this is nothing
against
Kootenai
County,
it was just cost efficient for them.
The meeting with Ms. Stallcup and Ms. Brown
ended at 10:45 a.m.
11:00 a.m.,
Commissioners discussed the matter of
Bog Creek Road.
Chairman Dinning said he received a scoping
notice on the
Bog Creek Road
matter so he drafted a letter for Commissioners’
review. Commissioners gave their opinions of
what should be included in the letter.
Commissioner Pinkerton moved to sign the
East-West Access Around Continental Mountain
letter to the U.S. Customs and Border
Protection. Commissioner Kirby second. Motion
passed unanimously.
Commissioner Pinkerton said it’s his
unscientific opinion that he would like to see
the road open to public access year round as
well as other administrative roads within bear
management.
Commissioner Pinkerton moved to reappoint Rita
Pensmith to the Boundary County T.V. Translator
Board with a term to expire March 2016.
Commissioner Kirby second. Motion passed
unanimously.
11:30 a.m.,
Commissioners discussed various matters
pertaining to ambulance service. Chairman
Dinning said Boundary Volunteer Ambulance’s
(BVA) Board had indicated surprise at the
mention they had to reimburse the Solid Waste
budget $80,000. The other matter is to talk to
BVA to request costs for various levels of
service. Chairman Dinning said last year the
mention of the county going out for bids was
made and at this last meeting between
Commissioners and the BVA’s board, two BVA board
members urged Commissioners to do that so
Commissioners could find out how much the
service actually costs. Commissioner Pinkerton
said when he heard that, it was all but a
recommendation to do that. Commissioner Kirby
said several things that prompt him to go out to
bid are the considerations of going out for
quotes or bids on other matters. There is
nothing for Commissioners to go by as far as
ambulance service other than what has been
learned from BVA. Commissioner Kirby said
Commissioners need to further solidify this and
that means to go out for bids. Commissioner
Kirby said Commissioners should hire someone who
is not biased to write the request for proposal
as he is not qualified to do that. Commissioner
Pinkerton said he would like to echo that
statement and he stated Commissioners need to
get help or get an understanding from
professionals in the industry. Commissioner
Pinkerton said by BVA’s own counsel they
basically gave Commissioners that advice so on
their own advice, he feels the county should.
Chairman Dinning said going forward the county
had the prior agreement so he contacted the
county’s attorney to make sure nothing
Commissioners are going to do will violate terms
of the contract. Chairman Dinning said the next
step is to contact someone knowledgeable in the
industry about writing a request for proposal
(RFP) and Commissioners want to know the cost
for basic, intermediate and advance levels of
service. Commissioner Pinkerton said the RFP
needs to be very outlined.
Clerk Poston said she had contacted 23 counties
that provide an ambulance service and has one
RFP that another county had already drafted for
Commissioners’ review of information.
Commissioner Kirby said the current ambulance
service will certainly be invited to bid as
well. Chairman Dinning said he wants to keep
Boundary Volunteer Ambulance involved in
communication.
Mr. Brown and Ms. Roady left the meeting.
Commissioners tended to administrative duties.
Commissioners recessed for lunch at
noon.
1:30 p.m.,
Park and Recreation Board members Pam Copeland,
Lisa Carle, Rob Tompkins, Brandon Glaza, and
Angela Hittle joined the meeting.
Chairman Dinning asked how matters are going
with the Boundary County Little League
Association and Mr. Tompkins said it is fine.
Scheduling issues have been worked out. Mr.
Tompkins said Dirk Fess will be the liaison for
Boundary County Little League.
Chairman Dinning reviewed information with the
Parks and Recreation Board members. Chairman
Dinning referred to the open meeting law and
said any discussion between the board members
outside of their board meeting is not good and
he referred to Idaho Code statutes. Ms. Copeland
questioned how not to communicate if they are
with each other often. Chairman Dinning gave the
example of the board members exchanging emails
discussing various matters to the point the
matter is not brought up during their meeting as
it had already been discussed over emails. If
there is talk about a grant through an email,
there may not be any record of it in the minutes
as it had already been discussed beforehand,
according to Chairman Dinning.
Chairman Dinning said if the board meeting dates
are changed for special meetings, etc., there is
a process to follow for that.
Chairman Dinning said he is aware the Parks and
Recreation Board members are looking into
obtaining new playground equipment, but if the
total project cost is $25,000, quotes have to be
obtained and if the total project cost is
$50,000 or more, sealed bids need to be
obtained. Mr. Tompkins mentioned a cooperative
organization that has Boundary County listed as
a member.
Chairman Dinning said any agreements the Parks
and Recreation Board have drawn up need to be
brought to Commissioners in order to forward to
Attorney Phil Robinson for review. Ms. Copeland
said the board will send information to both
Commissioners and Attorney Robinson.
Chairman Dinning said he saw mention of a raft
race in the Parks and Recreation board meeting
minutes and he urged consideration to keep the
county out of liabilities. Ms. Copeland said
it’s a float not a race, but the board had
already talked about life jackets and alcohol,
etc.
Ms. Carle asked Commissioners if they’ve had the
chance to look over or make a decision on the
proposed position for the concession stand.
Chairman Dinning said no. Ms. Hittle said the
issue is that the concession stand is just way
more valuable and there isn’t enough work for a
youth position when Mr. Kothe and Mr. Brown can
do it. Mr. Glaza said creating this position
will also allow Youth Activities Director Ann
Tompkins time to work on other things.
Those present discussed the football program and
Ms. Carle said the Parks and Recreation Board
would not commit to a program or having a race
without running it by Commissioners. It was said
the Parks and Recreation Department has not
taken over football. The board members have
discussed whether or not to run the competitive
programs, but they also have a non-competitive
program. It was explained that a parent group is
considering approaching the Parks and Recreation
Board about running the football program as it’s
not offered by the school for a certain age
group. Ms. Hittle said the Parks and Recreation
Department pretty much carries programs for kids
through the age of 14 so they’ve tried to carry
the kids through that age.
Chairman Dinning informed the Parks and
Recreation Board that anytime there is a quorum,
the meeting should be advertised. If there is no
quorum, it would still be good to take notes.
Mr. Tompkins asked what the board should do
about the bid process. Chairman Dinning said to
bring to Commissioners the information from the
other companies so the county’s attorney could
review it. Chairman Dinning asked if
Commissioners could have a presentation when a
plan is put together. Mr. Tompkins said Jim
Deffenbach with Panhandle Area Council met with
the Parks and Recreation Board last year about
funding if there was a plan.
Mr. Glaza questioned where to look for liability
information should the Parks and Recreation
Board decided to host a Kootenai River float.
Chairman Dinning said information needs to get
to the county’s insurance agent Darrell Kerby.
Commissioner Pinkerton said the event is well
worth the discussion, but whether or not it can
be done is another thing. Chairman Dinning said
it’s great looking at these things, but at the
point where the board members don’t get burned
out.
Chairman Dinning informed the Park and
Recreation Board members that they’re doing a
great job.
The meeting with the Parks and Recreation Board
ended at 2:00 p.m.
Commissioners tended to administrative duties.
***Tuesday, March 26,
2013,
Commissioners met in regular session with
Chairman Dan Dinning, Commissioner LeAlan
Pinkerton, Commissioner Walt Kirby, and Deputy
Clerk Michelle Rohrwasser.
9:00 a.m., Clerk Glenda Poston, Noxious Weeds
Superintendent Duke Guthrie, Courthouse
Maintenance Jerry Kothe, Solid Waste
Superintendent Claine Skeen, Extension Office
Educator Carol Hampton, Restorium Administrator
Karlene Magee, Chief Deputy Clerk Tracie Isaac,
Planning and Zoning Administrator Dan Studer,
Road and Bridge Superintendent Jeff Gutshall,
Assessor Dave Ryals, Treasurer Jenny Fessler,
Road and Bridge Office Manager Renee Nelson, and
Prosecutor’s Office Manager Tammie Goggia were
present.
Chairman Dinning said the membership letter for
Medstar has gone out to employees providing
notification of the renewal date.
Clerk Poston said after the April claims she
will get budget information out along with the
date information is due back to her. Chairman
Dinning said as always Commissioners ask that
departments be as conservative as possible. With
the notice that Secure Rural Schools (SRS)
funding is going away, some southern counties
have not prepared for that, but Boundary County
Road and Bridge fortunately has budgeted.
Commissioners don’t want to mandate departments
hold back a certain amount of their budget while
some counties will have to do that.
Chairman Dinning discussed the Pilot Program in
relation to SRS funds and he said this would
show that something can be done to help small
communities.
Commissioner Pinkerton said Commissioners are
trying to tighten up the knowledge of what
county vehicles are out there. A form will be
given to department heads and elected officials
asking for information on vehicles, mileage,
etc. Commissioner Pinkerton asked department
heads to be diligent in completing the forms and
he urged mileage to be logged as that should be
done already. This information can go to help
determine when vehicles need to be purchased
again. Mr. Gutshall said his department probably
has the most vehicles and even though there are
certain employees who utilize a machine, various
drivers can also use those machines.
Commissioner Pinkerton said in the case of
multiple operators or drivers list, the vehicle
as a pool vehicle. Mr. Gutshall said at times
Road and Bridge has used vehicles and equipment
belonging to Solid Waste. Commissioner Pinkerton
said Commissioners really need to know if
vehicles are out of the pool fleet and used for
personal use.
Mr. Skeen clarified if this is cars, trucks,
garbage trucks, etc. Chairman Dinning said
Commissioners just want to know mileage for
those types of things. Information on vehicles
that are not assigned to any person should still
have mileage information provided. Ms. Nelson
said Road and Bridge can get the mileage as of
today’s date, but Road and Bridge employee Terry
Johnson determines mileage between each service.
Commissioner Pinkerton said initially
Commissioners would like to have the beginning
mileage as of right now and to have what the
mileage is at the end of the year. Clerk Poston
said this is just a starting point and the forms
to track this information will change.
Chairman Dinning said one thing that is usually
misunderstood is county surplus items and
non-working items. Commissioners haven’t put it
in writing, but if an item is deemed surplus,
valued under $250 and is broken, Commissioners
will approve it for disposal. If a surplus item
valued over $250 is broken or not, it needs to
be sold at public auction. Also any item under
$250 that still works will still be sold at
public auction. Mr. Kothe will be the person to
dispose of the items that are broken, according
to Commissioners. Those present discussed older
vehicles that need to either be sold or disposed
of. Chairman Dinning said Commissioners will no
longer be a part of auction or disposal process.
Chairman Dinning asked those present if they had
anything to share. Chief Deputy Clerk Tracie
Isaac said there will be a workshop on Medicare
and social security on April 17, 2013 at 1:00
p.m., at the Kootenai River Inn. Reservations
are needed so those employees interested can
contact Panhandle State Bank or the Extension
Office to sign up.
Mr. Skeen said he should have approximately 420
bales of metal processed, which equates to
approximately $75,000 owed to the county.
Chairman Dinning asked Clerk Poston about costs
taken on by the county for work involved to
correct matters caused by the City of Bonners
Ferry’s annexation ruling. Clerk Poston said it
cost the county a little over $6,000 to deal
with the annexation matter, but another $3,000
to $6,000 could be added as the Assessor’s
Office time was not included in that total.
Mr. Studer said he’s working on a few
enforcement actions as there are a few
commercial junkyards that need fences.
Ms. Goggia said the Federal Government has
sentenced the man with a drug charge so the
property will be seized and funds are trickling
in. Ms. Goggia said enough funds should come in
to fund the Drug Task Force for another three
years. Ms. Goggia said charges will be filed in
relation to the school bomb threat.
Treasurer Fessler said she is looking for a
part-time employee as the employee currently in
that position has found another job. Treasurer
Fessler mentioned this part-time position comes
with retirement benefits.
The elected officials/department heads meeting
ended at 9:29 a.m.
10:30 a.m., County Noxious Weed Department
Superintendent Duke Guthrie joined the meeting
to provide Commissioners with a department
update.
Mr. Guthrie presented Commissioners with the
State of Idaho, Department of Agriculture Award
of 2013 Federal and State General Fund Cost
Share Funds. These are funds used to treat weeds
for members of the Selkirk Cooperative Weed
Management Area (CWMA). The Resource Advisory
Council (RAC) funding has been postponed,
according to Mr. Guthrie. The CWMA has been
awarded $44,880 of Federal and State General
Fund monies and approximately $14,000 should
come specifically to Boundary County although
Boundary County will administer the entire
$44,880.
Commissioner Pinkerton moved that Boundary
County accept the 2013 Federal and State General
Fund monies for the Cost Share year 2013 in the
amount of $44,880 and to authorize the Chairman
to sign all related documents as necessary.
Commissioner Kirby second. Motion passed
unanimously.
The meeting with Mr. Guthrie ended at 9:35 a.m.
9:40 a.m., Commissioner Pinkerton moved to go
into executive session under Idaho Code
#67-2345(1)b, to consider the evaluation,
dismissal or disciplining or, or to hear
complaints or charges brought against, a public
officer, employee, staff member or individual
agent, or public school student. Commissioner
Kirby second. Commissioners voted as follows:
Chairman Dinning “aye”, Commissioner Pinkerton
“aye”, and Commissioner Kirby “aye”. Motion
passed unanimously. 10:05 a.m., Commissioner
Pinkerton moved to go out of executive session.
Commissioner Kirby second. Motion passed
unanimously.
10:05 a.m., Commissioners took a quick tour of
property behind the Courthouse to further
discuss Vic Rae’s request. The visit ended at
10:14 a.m.
Sheriff Greg Sprungl stopped by Commissioners’
Office to inquire about the meeting with Bonner
County’s Juvenile Detention Center’s Director
and to discuss vacation hours and the benefits
of advanced vacation planning.
Sheriff Sprungl left the meeting.
Alan Flory stopped by Commissioners’ Office.
Mr. Flory and Commissioners discussed a
documentary on timber management that he had
made. Mr. Flory said he showed the same
documentary to Amanda Cooke who is the Manager
of Media and Marketing at American Forest
Foundation and she was impressed. Ms. Cook said
she felt the documentary is the message that
needs to get to the public, according to Mr.
Flory. Mr. Flory said Evergreen Wood Energy
financed the documentary and now he’s looking at
this and his business, and thinking about
pushing forward by talking to businesses in
community. This can really do something to help
the community and to help communities that are
similar.
Chairman Dinning said Commissioners have been
discussing what mechanism to use and how to go
about it and that video was a huge piece of it.
There are some funds that have to either be
committed or spent by September 31, 2013 and can
be used for natural resource education.
Commissioners really need to get message out
about what it looks like before and after
treatment and what it looks like when there is a
burn.
Forest Service District Ranger Linda McFaddan
joined the meeting at 10:40 a.m.
Commissioner Pinkerton told Mr. Flory that
Commissioners could possibly help in getting
this information to public television such as
PBS. Commissioner Pinkerton mentioned discussing
this more at another time, but to also include
the Kootenai Tribe. Chairman Dinning said
Commissioners have the same idea and understand
it takes money to get things off the ground. It
was said it would be good to get before pictures
of the Idaho Buckhorn Project as it’s not just
logging. Commissioner Pinkerton said he’s been
back east and they think the west has just been
logged off, but timber is not just cut and lost,
it is cut and regenerated. Chairman Dinning said
Commissioner could also contact the Tribe.
Chairman Dinning said Boundary County has unique
things going on with the watershed and sturgeon
recovery can’t be discounted as this plays into
everything. Chairman Dinning mentioned burbot,
the river restoration project and doing things
to improve streams as can be afforded such as
the Twenty Mile Bridge Project. Commissioner
Dinning said how clean the Kootenai River is
would amaze people so it could show that logging
has not had an adverse affect.
Mr. Flory left the meeting at 10:45 a.m.
Commissioner Pinkerton moved to adopt Resolution
2013-19. A resolution authorizing the
disposition of election records of Boundary
County. Commissioner Kirby second. Motion passed
unanimously. Resolution 2013-19 reads as
follows:
RESOLUTION
2013-19
A RESOLUTION AUTHORIZING THE DISPOSITION
OF ELECTION RECORDS OF BOUNDARY COUNTY
WHEREAS, Idaho Code 34-217 states that county
election records shall be maintained by the
county clerk; and
WHEREAS, the Boundary County Clerk’s Office has
requested permission to dispose of records as
outlined in Idaho Code 34-217; and
NOW THEREFORE, upon motion duly made seconded
and unanimously carried,
IT IS HEREBY RESOLVED, that the following
records be classified pursuant to Idaho Code
34-217 and disposed of as follows until such
time as Idaho Code regarding retention of
election records changes.
The following records are to be retained for not
less than five years and then disposed of by
shredding:
·
Voter Registration
cards for electors whose registration has been
terminated
·
Combination election
record and poll book
·
Declaration of
candidacy
·
List of Absentee
voters
The following records are to be retained for not
less than five years and then disposed of by
recycling:
·
Maps of precinct
boundaries with legal descriptions
The following records are to be retained for not
less than two years and then disposed of by
shredding:
·
Correspondence
relating to an elector’s voter registration
·
Completed absentee
ballot request forms
·
Tally books
The following records are to be retained for not
less than two years and then disposed of by
recycling:
·
Voted Ballots
The following records are to be retained for not
less than one year and then disposed of by
shredding:
·
Absentee ballot
affidavit envelopes
·
Personal
identification affidavit
The following records are to be retained for not
less than one year and then disposed of by
recycling:
·
Notice of election
·
Unvoted ballots from
the primary election
·
Ballot tracking logs
·
Record of the number
of ballots printed and furnished to each polling
place
The following records are to be retained for not
less than 60 days following the deadline for
requesting a recount or filing an election
contest, pursuant to chapters 20 and 21, title
34, Idaho Code, and then disposed of by
recycling:
·
Unused ballots
·
Official election
stamps
·
Spoiled ballots
·
Any other election
supplies not included in any of the retention
schedules listed above
Regularly passed and approved on this 26th day
of March, 2013.
COUNTY OF BOUNDARY
BOARD OF COMMISSIONERS
s/__________________________
Dan R. Dinning, Chairman
s/___________________________
LeAlan L. Pinkerton, Commissioner
s/____________________________
Walt Kirby, Commissioner
ATTEST:
s/
____
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded as instrument #256947
Commissioner Pinkerton moved to adopt Resolution
2013-20. A resolution to increase Juvenile
Probation lottery budget due to receipt of
unanticipated grant funds. Commissioner Kirby
second. Motion passed unanimously. Resolution
2013-20 reads as follows:
RESOLUTION 2013-20
INCREASE JUVENILE PROBATION – LOTTERY BUDGET
DUE TO RECEIPT OF UNANTICIPATED GRANT FUNDS
WHEREAS, the
Board of County Commissioners, County of
Boundary, State of Idaho, did establish an
operating budget for the Juvenile Probation -
Lottery Fund for fiscal year 2012-2013; and
WHEREAS,
Boundary County Community Justice applied for
and was awarded a Restorative Justice Practices
Grant through the State of Idaho Department of
Juvenile Corrections for the purchase of five
laptop computers, a projector and screen, a
surveillance camera system and to lease room
space to provide an alternative for juveniles
who have been expelled or suspended from school
and for those who are not able to keep up with
their school work an area to study as well as
space for the Youth Accountability Board and
community programs and classes for youth; and
WHEREAS,
$7,739.72 has been received from the State of
Idaho Department of Juvenile Corrections as
reimbursement for the purchases approved by the
grant as outlined above; and
WHEREAS, the
Juvenile Probation – Lottery Budget for fiscal
year 2012-2013 is in need of this additional
revenue; and
WHEREAS, the
addition of this revenue does not affect the tax
levy for Boundary County; and
WHEREAS, it is
appropriate to increase the Juvenile Probation –
Lottery Fund Revenue Account Number 67-00-324-00
and the Juvenile Probation – Lottery Fund
Expense Account Number 67-00-762-00, Program
Costs, in the amount of $7,739.72.
NOW THEREFORE, upon motion duly made, seconded
and unanimously carried,
IT IS RESOLVED
that the increase to the Juvenile Probation –
Lottery Fund Revenue Account Number 67-00-324-00
and the Juvenile Probation – Lottery Fund
Expense Account Number 67-00-762-00, Program
Costs, in the amount of $7,739.72 is hereby
authorized and ordered; and
IT IS FURTHER
RESOLVED that the Clerk is instructed to deliver
certified copies of this resolution to the
Boundary County Treasurer and the Boundary
County Auditor.
DATED this
26th day of March, 2013
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/_____________________________
Dan R. Dinning, Chairman
s/____________________________
LeAlan L. Pinkerton, Commissioner
s/_____________________________
Walt Kirby, Commissioner
ATTEST:
s/_____________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded as instrument #256948
Ms. McFaddan provided an update on Forest
Service matters.
Those present discussed sequestration. Ms.
McFaddan said this is a busy time of year for
the Forest Service. The Forest Service is still
dealing with the Twenty Mile Project and the
Ninth Circuit upheld not having to get a
discharge permit. The Forest Service is just
waiting for document wording. The decision will
be in September and sale in the fall. The Idaho
Buckhorn letter went out last week for scoping.
The project is fairly benign and the Forest
Service won’t receive too many comments. Ms.
McFaddan said she is working on the Kriest and
Hell Roaring projects and working through the
Kootenai Valley Resource Initiative (KVRI)
Forest Subcommittee. The Forest Service makes
the decision and the public has all the input
they want. The proposed action for the Hell
Roaring project is in the works and burn plans
will be signed this week. Prescribed burning
will be done in the Stampede and Ruby Copper
areas. Chairman Dinning asked if the prescribed
burn north of the Bethlehem Mine is included.
Ms. McFaddan said she would have to check.
Ms. McFaddan spoke of the Forest Plan revision
and waiting for the biological opinion from the
Fish and Wildlife Service. Once that is done,
the Forest Service will go out with the final
plans hopefully in June. This is the first the
Forest Service has had to go through this
process. The positive side is talking to people
as to what their concerns may be and to resolve
them. Ms. McFaddan said other than that the
Forest Service is just trying to get ready to
open up camp grounds, etc.
Those present briefly resumed the discussion on
sequestration and Resource Advisory Committee
(RAC) funding.
The meeting with Ms. McFaddan ended at 11:15
a.m.
Commissioners tended to administrative duties.
Commissioners recessed for lunch at 12:20 p.m.
3:30 p.m., Commissioners reconvened for the
afternoon session with Chairman Dan Dinning,
Commissioner Walt Kirby, and Deputy Clerk
Michelle Rohrwasser. Commissioner LeAlan
Pinkerton was out of the office for the
afternoon.
Commissioners participated in a legislative
conference call. Present were: Chairman Dinning,
Commissioner Kirby, Clerk Glenda Poston,
Assessor Dave Ryals and Treasurer Jenny Fessler,
elected officials from the remaining four
northern counties and Fremont County and Seth
Grigg, Tony Poinelli and Kerry Ellen Elliott
with the Idaho Association of Counties.
The
legislative conference call ended at 4:00 p.m.
There being no further business, the meeting
adjourned at 4:00 p.m.
/s/
DAN R.
DINNING, Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk
|
