County Commission minutes, October 22
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November 19, 2012 |
***Monday, October 22, 2012, Commissioners met
in regular session with Chairman Ron Smith,
Commissioner Walt Kirby and Deputy Clerk
Michelle Rohrwasser. Commissioner Dan Dinning
was out of the office tending to personal
matters.
9:00 a.m., Road and Bridge Superintendent Jeff
Gutshall joined the meeting to give the
departmental report. Mr. Gutshall presented a
written report. Mr. Gutshall said Road and
Bridge crews have been working to complete the
District 5 Road project, and most trucks are
hauling there today. Work to place large rock
continues on the Paradise Valley Hill and then
work will move to Riverside Park for water lines
and electricity. Those present spoke of a
walkway that is proposed in conjunction with
this project.
Mr. Gutshall discussed an issue pertaining to
drainage problems on Gold Road and filling in
low spots on Marcy Road.
Mr. Gutshall said he had attended the Local
Highway Technical Assistance Council (LHTAC)
workshop last week and learned several things
have changed concerning funding. Mr. Gutshall
said the Local Highway Rural Improvement Program
(LHRIP) has made $100,000 available per year,
but if the County did not have a year with
Secure Rural Schools (SRS) funding and there was
no levy in place, the county would not be
eligible for this funding. Mr. Gutshall said SRS
funds count as local monies, and LHRIP wants to
see the 50% match coming locally. If the county
hadn’t been funded by SRS this year, this
funding would not be available. Mr. Gutshall
said the county needs to start thinking about
putting a levy in place. Mr. Gutshall explained
that if the county overran on a project, LHTAC
would not attempt to find leftover funding from
the Idaho Transportation Department to use as
match, but will instead make the locals pay and
this has never happened in Boundary County.
Mr. Gutshall said Title VI was also discussed at
this meeting and he learned not too many
counties have established a coordinator so
Boundary County is doing well there.
Mr. Gutshall discussed two piggy back proposals
received for an excavator with a mulching head
attachment. Mr. Gutshall said specifications are
the same for both companies. Mr. Gutshall said a
question he had was that CAT had originally not
supplied the contract number, but that has since
been resolved.
Commissioners reviewed the proposal from Rowand
Machinery Company for a new John Deere 210GLC
Excavator equipped with a mulching head
attachment. Details are as follows: price of
$218,500, less a trade in of $90,000, price
after trade $128,000, RDM44 Mulcher Head
installed for $47,475, total purchase price
$175,475, and a seven year buyback of $90,000.
This is GSA Contract #GS-30F-0013U.
The next piggyback proposal came from Western
States/CAT for a Caterpillar 320EL Hydraulic
Excavator with a RDM44 mulching head attachment.
Details are as follows: price of $217,823, less
a trade in of $100,000, price after trade in
$117,823, RDM44 Mulcher Head installed for
$41,669, total purchase price $159,492, and a
seven year buyback of $120,000. This is GSA
Contract #GS-30F-0018U.
Mr. Gutshall explained that the buyback only
pertains to the excavator as the county would
own the mulching head. Western States/CAT is the
lowest bidder whether or not the county
exercises the buyback option.
Commissioner Kirby moved to accept joint
purchase piggyback bid from Western States/Cat
for one Caterpillar 320EL Hydraulic Excavator
with mulching head at a cost of $159,492 after
trade in with a seven year buyback of $120,000
at the recommendation of the Road and Bridge
Superintendent as Western States/CAT had the
lowest piggyback bid offer. Chairman Smith
yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to sign the Independent
Contractor Agreement with Cannon Hills
Industries for grinding and hauling of the wood
pile at the Boundary County landfill. Chairman
Smith yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to adopt Resolution
#2013-5. A resolution appointing a member to the
Planning and Zoning Commission. Chairman Smith
yielded the chair to second. Motion passed
unanimously. Resolution #2013-5 reads as
follows:
RESOLUTION APPOINTING MEMBER TO
PLANNING AND ZONING COMMISSION
RESOLUTION NO. 2013-5
WHEREAS, Chapter 65 of Title 67 does empower
Boundary County to create a Planning and Zoning
Commission, and Chapter 3, Section 1 of the
Boundary County Zoning and Subdivision Ordinance
did establish such a commission; and
WHEREAS, member Dan Studer, has vacated his
position on the commission prior to the
completion of his term on the Planning and
Zoning Commission; and
WHEREAS; Caleb Davis has expressed interest in
and does qualify to serve on the commission and
does meet the residency requirements set forth
at Section 67-6504, IC; and
WHEREAS, the Board of County Commissioners are
desirous of appointing Caleb Davis as a member
of the Boundary County Planning and Zoning
Commission with a term to expire January 31,
2014; and
NOW, THEREFORE BE IT RESOLVED by the Board of
County Commissioners of Boundary County, Idaho,
that Caleb Davis be appointed to membership on
the Boundary County Planning and Zoning
Commission for a term commencing September 3,
2012, and ending on January 31, 2014.
Regularly passed and approved on this 22nd day
of October, 2012.
COUNTY OF BOUNDARY
BOARD OF COMMISSIONERS
s/_________________________
RON SMITH, CHAIR
s/____________________________
DAN DINNING, COMMISSIONER
s/____________________________
WALT KIRBY, COMMISSIONER
ATTEST:
s/____________________________________
MICHELLE ROHRWASSER, DEPUTY
Clerk of the Board of County Commissioners
Recorded as instrument #255445
Commissioner Kirby moved to adopt Resolution
#2013-6. A resolution appointing a member to the
Planning and Zoning Commission. Chairman Smith
yielded the chair to second. Motion passed
unanimously. Resolution #2013-6 reads as
follows:
RESOLUTION APPOINTING MEMBER TO
PLANNING AND ZONING COMMISSION
RESOLUTION NO. 2013-6
WHEREAS, Chapter 65 of Title 67 does empower
Boundary County to create a Planning and Zoning
Commission, and Chapter 3, Section 1 of the
Boundary County Zoning and Subdivision Ordinance
did establish such a commission; and
WHEREAS, member Paul Shelton, has vacated his
position on the commission prior to the
completion of his term on the Planning and
Zoning Commission; and
WHEREAS; Mike Weland has expressed interest in
and does qualify to serve on the commission and
does meet the residency requirements set forth
at Section 67-6504, IC; and
WHEREAS, the Board of County Commissioners are
desirous of appointing Mike Weland as a member
of the Boundary County Planning and Zoning
Commission with a term to expire January 31,
2016; and
NOW, THEREFORE BE IT RESOLVED by the Board of
County Commissioners of Boundary County, Idaho,
that Mike Weland be appointed to membership on
the Boundary County Planning and Zoning
Commission for a term commencing July 30, 2012,
and ending on January 31, 2016.
Regularly passed and approved on this 22nd day
of October, 2012.
COUNTY OF BOUNDARY
BOARD OF COMMISSIONERS
s/_________________________
RON SMITH, CHAIR
s/____________________________
DAN DINNING, COMMISSIONER
s/____________________________
WALT KIRBY, COMMISSIONER
ATTEST:
s/____________________________________
MICHELLE ROHRWASSER, DEPUTY
Clerk of the Board of County Commissioners
Recorded as instrument #255446
Commissioner Kirby moved to adopt Resolution
#2013-1. A resolution authorizing the sale of
surplus county property at public auction.
Chairman Smith yielded the chair to second.
Motion passed unanimously. Resolution #2013-1
reads as follows:
RESOLUTION NO. 2013-1
A Resolution Authorizing the Sale of Surplus
County Property at Public Auction
WHEREAS, Boundary County owns surplus personal
property, which is not being used by the County
and for which the County is presently obliged to
provide storage space, and the Board of Boundary
County Commissioners have determined is not
necessary for the County’s use; and
WHEREAS, the Board of Boundary County
Commissioners are authorized under Idaho Code
Section 31-808 to sell or offer for sale at
public auction, after not less than ten days’
previous notice given by publication in a
newspaper of the County, any property, real or
personal, belonging to the County but not
necessary for its use; and
WHEREAS, the Board of Boundary County
Commissioners believes it is in the best
interests of the County that the surplus
property described as in “Attachment A” be sold
and therefore desire to sell the property so
described at public auction as provided in Idaho
Code Section 31-808.
NOW, THEREFORE, upon motion duly made, seconded
and unanimously carried, it is
RESOLVED that, after publication of notice in
the Bonners Ferry Herald in the manner and for
the time required by Idaho Code, the personal
property of Boundary County described as in
“Attachment A” be offered for sale at public
auction on the 30th day of October, 2012,
beginning at 10:00 a.m., at the Boundary County
Courthouse Maintenance Shop, Bonners Ferry,
Idaho.
DATED this 22nd day of October, 2012.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/________________________________
RONALD R. SMITH, Chairman
s/________________________________
DAN R. Dinning, Commissioner
s/________________________________
WALT KIRBY, Commissioner
ATTEST:
Glenda Poston
Clerk of the Board of County Commissioners
By s/__________________________________
Michelle Rohrwasser, Deputy Clerk
Recorded as instrument #255444
***Clerk’s Note: The complete list of surplus
auction items can be found with the original
resolution in the Clerk’s Office vault
Mr. Gutshall left the meeting at 9:55 a.m.
9:55 a.m., Chief Deputy Clerk Tracie Isaac
joined the meeting to continue the discussion on
updating job descriptions.
Chief Deputy Clerk Isaac updated Commissioners
on various aspects of two updated job
descriptions and she explained the Sheriff’s
Office Administrative Assistant position did go
before the Classification Committee.
The meeting with Chief Deputy Clerk Isaac ended
at 10:00 a.m.
Sheriff’s Office Administrative Deputy Crystal
Denton stopped by at Commissioners’ request to
clarify 911 surcharges as follows: $1 for
landline service, $1 for cellular service and
$0.25 grant fee.
Ms. Denton left the meeting at 10:10 a.m.
Commissioners tended to administrative duties.
10:25 a.m., Deputy Clerk Nancy Ryals joined the
meeting.
Commissioner Kirby moved to go into closed
session under Idaho Code #31-874. Chairman Smith
yielded the chair to second. Motion passed
unanimously. 10:40 a.m., Commissioner Kirby
moved to go out of closed session. Chairman
Smith yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to deny indigent
application 2012-33 and the appeal on indigent
application 2012-21 as per the Clerk’s
recommendation. Chairman Smith yielded the chair
to second. Motion passed unanimously.
10:50 a.m., Deputy Clerk Ryals left the meeting.
There being no further business, Commissioners
recessed until tomorrow at 9:00 a.m.
***Tuesday, October 23, 2012, Commissioners met
in regular session with Chairman Ron Smith,
Commissioner Walt Kirby and Deputy Clerk
Michelle Rohrwasser. Commissioner Dan Dinning
was out of the office tending to personal
matters.
9:00 a.m., Commissioners held an elected
officials/department heads meeting. Present
were: Prosecutor’s Office Manager Tammie Goggia,
Noxious Weeds Superintendent Duke Guthrie, Solid
Waste Superintendent Claine Skeen, Chief
Probation Officer Stacy Brown, Deputy Clerk
Chris Wolfe, Planning and Zoning Administrator
Dan Studer, Courthouse Maintenance Jerry Kothe,
Assessor Dave Ryals, Treasurer Jenny Fessler,
and Extension Office Educator Jennifer Jensen.
Chairman Smith updated those present on employee
related matters.
Those present discussed the matter of
counterfeit money and ways to check for
authenticity. Chairman Smith said for any
department that receives cash there are pens
available to mark the bills to check for
counterfeit money. Treasurer Fessler said you
can also check money for holograms and images of
the president on the bills.
Chairman Smith informed those present the county
will hold a surplus property auction on Tuesday,
October 30, 2012 at 10:00 a.m., and the location
is Mr. Kothe’s Courthouse maintenance shop.
Chairman Smith mentioned receiving a letter from
the Department of the Interior in regards to a
request made by the Kootenai Tribe of Idaho to
have their Twin Rivers property put into tribal
trust land.
Chairman Smith discussed his future plans with
those present.
The elected officials/department heads meeting
ended at 9:50 a.m.
Mr. Kothe discussed issues occurring with a pump
installed to pump excess water out of the
fairground parking lot. The question is who owns
the pump and Mr. Kothe said he feels the costs
associated with this pump should be a joint
venture between the city and county as it is
both parties that need this pump.
Mr. Kothe left the meeting.
Mr. Studer updated Commissioners on a fish
hatchery project the Kootenai Tribe is working
on. The Tribe would like to apply for a
conditional use permit for this project while
their request to have this land put into tribal
trust land is being considered by the Department
of the Interior.
Mr. Studer left the meeting at 10:10 a.m.
Mr. Guthrie gave a Noxious Weeds Department
report and said he is pretty much done spraying
for this year. Due to the longevity of the
summer and prior rainfall Mr. Guthrie said he
had spent more time spraying this year than in
the prior year. The State took over the
treatment of milfoil in Bonner County, according
to Mr. Guthrie. Chairman Smith inquired as to
milfoil in the Kootenai River.
Mr. Guthrie said there are 31 groups
participating in the Neighborhood Coop this year
and funding was approximately $8,000. The prior
year’s funding was approximately $15,000,
according to Mr. Guthrie. Mr. Guthrie explained
that the State of Idaho funds him to spray weeds
that are considered new invaders. Mr. Guthrie
and Commissioners discussed various insects that
are used to treat noxious weeds and Mr. Guthrie
said he also receives state funding for this
practice as well.
Mr. Guthrie discussed issues with current
funding management for monies related to the
Selkirk Cooperative Weed Management Area (CWMP)
and the possibilities of managing future funds
within the county. Commissioners set up a
meeting with Mr. Guthrie to discuss this when
Clerk Poston can also be present.
The meeting with Mr. Guthrie ended at 10:30 a.m.
Planning and Zoning Administrator Dan Studer
stopped by Commissioners’ Office at 10:35 a.m.
Mr. Studer discussed the Whispering Pines
Subdivision with Commissioners and he informed
them an error was discovered in the survey. Mr.
Studer said the surveyor had noticed a pin had
been moved and to correct the error a lot line
adjustment application needs to be considered by
Commissioners. Mr. Studer said the proposal is
to have the adjustments made and show where the
changes are in the records and instead of just
having the developer Nelson Mast sign off, all
of the various property owners will sign off.
Mr. Studer left the meeting.
There being no further business, the meeting
adjourned at 10:50 a.m.
/s/
RONALD R. SMITH, Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy
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