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County commission minutes, July 30-31
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August 22, 2012 |
***Monday, July 30, 2012, Commissioners met in
regular session with Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
Blue Sky Broadcasting Reporter Mike Brown joined
the meeting throughout the day.
Commissioner Dinning moved to amend the agenda
for today at 11:00 a.m., in order to discuss the
written response received from Boundary
Volunteer Ambulance in regards to the County’s
offer for services as it is a time sensitive
matter. Commissioner Kirby second. Motion passed
unanimously.
Boundary Economic Development Specialist Mike
Sloan joined the meeting.
Commissioner Dinning moved to amend the agenda
for 9:00 a.m., in order to sign the grant
documents for the enhanced 911 system.
Commissioner Kirby second. Motion passed
unanimously.
Commissioner Dinning moved to sign the E911
Grant application for an amount of $83,800.
Commissioner Kirby second. Motion passed
unanimously.
County resident Connie DeCoe-Munier joined the
meeting.
Commissioner Dinning moved to amend the agenda
to sign the Juvenile Accountability Block Grant
(JABG) Application for fiscal year 2011 as the
application is time sensitive. Commissioner
Kirby second. Motion passed unanimously.
Commissioner Dinning moved to authorize the
Chairman to sign the Juvenile Accountability
Block Grant (JABG) Application. Commissioner
Kirby second. Motion passed unanimously.
9:10 a.m., Road and Bridge Superintendent Jeff
Gutshall joined the meeting to give the
departmental report. No written report was
given.
Commissioner Kirby moved to approve the minutes
of July 9 & 10, 2012. Commissioner Dinning
second. Motion passed unanimously.
Mr. Gutshall said Road and Bridge is stockpiling
rock to do work on the north end of Meadow Creek
Road. For that area 2,000 yards is needed for
chipsealing. Mr. Gutshall said the rock will be
stored at the Rutledge Pit, which should help
save on gas. Mr. Gutshall said from Bonners
Ferry city limits to Boundary Creek along the
Westside Road has been chipsealed and Road and
Bridge is doing a bit on Highland Flats,
McArthur Lake Road and Twenty Mile Road.
Starting next year oil work should move closer
to Paradise Valley and the Moyie Springs area.
Mr. Gutshall said fuel and oil will be issues
for his budget and the next two years will be
challenging while he figures out how to fund.
Mr. Gutshall said he received a quote for
striping and sealing the parking lot at the
Courthouse. The cost is $5,000, but there is no
budget for that, according to Mr. Gutshall.
Clerk Glenda Poston joined the meeting at 9:20
a.m.
Chairman Smith said he notified County
Snowmobile Advisory Board Chairman Jeff Urbaniak
about the damage to the snowmobile park shelter.
The insurance adjuster for the Idaho Counties
Risk Management Program (ICRMP) has taken a look
at the damage already. Chairman Smith said there
are still a lot of trees lying down in that
area. Mr. Gutshall said it would be worth
getting some local contractors to take a look at
the site as there is good pulp wood and other
trees.
Clerk Poston said if there are trees that are
down, but not close to the structure, the County
won’t be reimbursed for working on those. Mr.
Gutshall said there are good logs there. Mr.
Gutshall said three large trees fell through the
shelter, but only the porch portion of the
restrooms was damaged.
Mr. Gutshall spoke of National Pollutants
Discharge Elimination System (NPDES) and said
culverts are going to be considered point
sources. The two exceptions were agricultural
and silvicultural and that is what the county
is. Mr. Gutshall said there will be an attempt
to do away with the silviculture matter. Any
county roads the Environmental Protection Agency
decides were constructed primarily for timber
will require a permit for every culvert. Mr.
Gutshall said this requirement, if passed, would
cripple the counties.
Mr. Gutshall said road oil is his priority for
the next couple weeks and after that will be a
matter of tackling the smaller projects. The
grader is out today on Shilo Loop Road,
according to Mr. Gutshall.
Mr. Gutshall said Prosecutor Jack Douglas,
Sheriff’s Sergeant Bobby Goad, and himself met
to review the road weight limits and
enforcement. The problem is what is supposed to
constitute a load and he has spoken to Attorney
Robinson about it. Mr. Gutshall said it was
suggested doing away with the current ordinance
because when the public sees the closed road
signs they wonder why the trucks are there. Mr.
Gutshall said his question was, if he has a
permit system, doesn’t that set up a contractual
obligation.
County resident Liz Sloot joined the meeting at
9:30 a.m.
Mr. Gutshall said the issue is to treat everyone
the same.
Chairman Smith questioned if a pickup truck can
be overloaded. Mr. Gutshall said you can
definitely sustain damage from pickup trucks as
they can escape commercial truck regulations.
Mr. Gutshall said he spoke with a representative
at the Local Highway Technical Assistance
Council (LHTAC) who didn’t see how you could
regulate this, but we’ve been pretty successful
with the process here. Mr. Gutshall said
Sergeant Goad and Prosecutor Douglas were going
to do more research.
In short it’s looking to define what constitutes
a load in order to address issues judges have in
court cases, according to Mr. Gutshall.
Mr. Gutshall said on his permits, descriptions
can state two units of lumber or half a tank of
waste for example. The driver should provide a
weight slip, according to Mr. Gutshall.
Commissioner Dinning said one judge has raised
the question of what constitutes a load and he
questioned if this is something the county
really needs to worry about. Mr. Gutshall said
he would just use what is already written, but
improve upon it. Chairman Smith said he thinks
in the future the same objections will come up
so the permitting in place should be improved.
It was said one issue had involved a moving van
coming from a local nursery and the occupants
did admit they didn’t notify anyone of the trip.
Mr. Gutshall said usually household goods don’t
weigh that much so he would’ve issued a permit,
but re-routed the moving truck to a different
course. Commissioner Dinning said had the person
followed the proper process, we wouldn’t be
having this issue prompting the question of
weight.
Mr. Gutshall said he thinks we should go through
the ordinance and tighten it up a little.
Commissioner Dinning said it would take a half
load of hay to put someone over the weight
limit.
The meeting with Mr. Gutshall ended at 9:45 a.m.
Commissioner Kirby moved to approve minutes of
July 23 & 24, 2012. Commissioner Dinning second.
Motion passed unanimously.
Commissioner Dinning moved to adopt Resolution
2012-33. A resolution in the matter of the
fiscal year 2012 elections for National Forest
Related Safety Net Payments. Commissioner Kirby
second. Motion passed unanimously. Resolution
#2012-33 reads as follows:
BEFORE THE BOARD OF COMMISSIONERS
FOR BOUNDARY COUNTY
In the Matter of the FFY 2012 )
Elections for National Forest ) RESOLUTION NO.
2012-33
Related Safety-Net Payments )
WHEREAS, Congress enacted in 1908 and
subsequently amended a law that requires that 25
percent of the revenues derived from National
Forest lands be paid to states for use by the
counties in which the lands are situated for the
benefit of public schools and roads; and
WHEREAS, the principal source of revenues from
National Forest lands is from the sale and
removal of timber, which has been curtailed in
recent years with a corresponding decline in
revenues shared with counties; and
WHEREAS, the United States Congress recognized a
need to stabilize education and road maintenance
funding through predictable payments to the
affected counties, and to achieve that goal
enacted the Secure Rural Schools and Community
Self-Determination Act of 2000 (“SRS 2000”),
which was amended and re-authorized for FFY 2008
- 2011 (“SRS2008”) and has been amended and
re-authorized for FFY 2012 (“SRS2012”); and
WHEREAS, Title I of SRS2012 gives each eligible
county the right to elect to receive either its
traditional share of revenues from the National
Forest lands pursuant to the Act of May 23, 1908
and Section 13 of the Act of March 1, 1911 (the
“25-percent payments”), or instead to receive a
guaranteed minimum share of the State payment
pursuant to Sections 102(a)(1)(B) and 103 of
SRS2012 (the “full county payment amount”); and
WHEREAS, an election to receive the full county
payment amount is effective for federal fiscal
year 2012; and
NOW, THEREFORE, be it resolved as follows:
1. Boundary County elects to receive its
guaranteed minimum full county payment amount of
its share of the Idaho SRS2012 payment pursuant
to Sections 102(a)(1)(B) and 103 of SRS2012.
2. The original or a copy of this Resolution
shall be transmitted to Seth Grigg at
sgrigg@idcounties.org or fax (208) 345-0379 by
August 10, 2012.
ADOPTED this 30th day of July, 2012.
BOUNDARY COUNTY BOARD OF COMMISSIONERS
s/
Ronald R. Smith, Chair
s/
Dan R. Dinning, Commissioner
s/
Walt Kirby, Commissioner
Attest:
s/______________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254650
This resolution shows authorizing the amount of
Secure Rural School funding, according to
Chairman Smith.
Commissioner Dinning moved to adopt Resolution
2012-34. A resolution regarding the Secure Rural
Schools Safety-Net Payment and designating 15
percent of full county payment amount for
expenditure on Title II projects. Commissioner
Kirby second. Motion passed unanimously.
Resolution #2012-34 reads as follows:
BEFORE THE BOARD OF COMMISSIONERS
FOR BOUNDARY COUNTY
In the Matter of the FFY 2012 )
Elections for National Forest ) RESOLUTION NO.
2012-34
Related Safety-Net Payments )
WHEREAS, Congress enacted in 1908 and
subsequently amended a law that requires that 25
percent of the revenues derived from National
Forest lands be paid to states for use by the
counties in which the lands are situated for the
benefit of public schools and roads; and
WHEREAS, the principal source of revenues from
National Forest lands is from the sale and
removal of timber, which has been curtailed in
recent years with a corresponding decline in
revenues shared with counties; and
WHEREAS, the United States Congress recognized a
need to stabilize education and road maintenance
funding through predictable payments to the
affected counties, and to achieve that goal
enacted the Secure Rural Schools and Community
Self-Determination Act of 2000, which was
amended and re-authorized for FFY 2008 - 2011;
and
WHEREAS, the United States Congress has
re-authorized the Secure Rural Schools and
Community Self-Determination Act for FFY2012
(“SRS2012”); and
WHEREAS, Title I of SRS2012 gives each eligible
county the right to elect to receive either its
traditional share of revenues from the National
Forest lands pursuant to the Act of May 23, 1908
and Section 13 of the Act of March 1, 1911 (the
“25-percent payments”), or instead to receive a
guaranteed minimum share of the State payment
pursuant to Sections 102(a)(1)(B) and 103 (the
“full county payment amount”); and
WHEREAS, Boundary County elected in FFY 2012 to
receive the guaranteed minimum full county
payment amount pursuant to SRS2012 Sections
102(a)(1)(B) and 103; and
WHEREAS, an election to receive the full county
payment amount is effective for all Federal
Fiscal Year 2012; and
WHEREAS, any county electing to receive a full
county payment amount that is $100,000 or more
must further elect to expend an amount not less
than 15 percent nor more than 20 percent of its
full county payment amount as project funds; and
WHEREAS, Title I, Section 102(d) of SRS2012
requires that counties electing to receive a
full county payment amount of $100,000 or more
must allocate its project funds for between
projects in accordance with Title II and Title
III, and return the balance of project funds
unspent under Titles II and III to the Treasury
of the United States, and communicate such
allocation to the Secretary of the United States
Department of Agriculture; and
WHEREAS, Title II provides for special projects
on federal lands or that benefit resources on
federal lands, which projects are recommended by
local resource advisory committees (“RACs”); and
WHEREAS, RACs recommend projects for
consideration by the Secretary of Agriculture,
with project funding supplied in whole or in
part out of monies allocated for such purposes
by participating counties; and
WHEREAS, counties that allocate funding to
projects under Title II, and are participants in
more than one RAC, may further direct that their
Title II project funds be divided between
different RACs according to an allocation
decided by each participating county, with such
funds held in the Treasury of the United States
under the name of the county with a designation
of the amount allocated to each RAC; and
WHEREAS, Title III provides for county projects,
some of which are associated with federal lands,
with Title III authorizing expenditures for
search, rescue and emergency services, fire
prevention and planning under the Firewise
Communities program, and development of
community wildfire protection plans; and
WHEREAS, a county with a full county payment
amount of $350,000 or more may not allocate more
than 7 percent of its full county payment amount
for Title III projects.
NOW, THEREFORE, be it resolved as follows:
1. Boundary County has elected to receive a full
county payment amount that is $100,000 or more,
and hereby allocates 15 percent of its full
county payment amount for expenditure on
projects under Title II and Title III. Boundary
County will return none (zero percent) of its
full county payment amount to the Treasury of
the United States.
2. Of the percent allocated to Title II and
Title III projects above in paragraph 1,
Boundary County further allocates between such
Titles for FFY 2012 (for expenditure after FFY
2012) on the following basis: 15 percent of full
county payment amount for expenditure on Title
II projects and 0 percent of the full county
payment amount for expenditure on Title III
projects.
3. The original or a copy of this Resolution
shall be transmitted to Seth Grigg at
sgrigg@idcounties.org or fax (208) 345-0379 by
August 15, 2012.
ADOPTED this 30th day of July, 2012.
BOUNDARY COUNTY BOARD OF COMMISSIONERS
s/
Ronald R. Smith, Chair
s/
Dan R. Dinning, Commissioner s/
Walt Kirby, Commissioner
ATTEST:
s/___________________________
Glenda Poston, Clerk
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254690
Commissioners said they chose the 15% method and
chose to put zero percent into Title III
Projects. Chairman Smith said for clarification
15% is going into Title II. Clerk Poston
explained the remaining 85% is a 70%/30% split
in that 70% of the 85% goes towards roads and
the remaining 30% of the 85% is designated to
schools.
Commissioner Dinning moved to adopt Resolution
2012-35. A resolution authorizing the
application for a Foreign Trade Subzone.
Commissioner Kirby second. Motion passed
unanimously. Resolution 2012-35 reads as
follows:
RESOLUTION 2012-35
WHEREAS, BOUNDARY COUNTY has received authority
from the Foreign Trade Zone Board to establish
and operate U.S. Foreign Trade Zone No. 242 in
Eastport, Idaho, County of Boundary; and,
WHEREAS, the Grantee of Foreign Trade Zone No.
242 is BOUNDARY COUNTY, Bonners Ferry, Idaho, a
governmental agency and body of politic in the
State of Idaho; and,
WHEREAS, BOUNDARY COUNTY intends to file a
formal application for a special purpose subzone
to be established and operated by AREVA
Enrichment Services, LLC located at the Eagle
Rock Enrichment Facility in the County of
Bonneville, State of Idaho;
NOW THEREFORE BE IT RESOLVED BY THE COUNTY
COMMISSIONERS OF BOUNDARY COUNTY, IDAHO:
That the Chairman of the Boundary County Board
of Commissioners, Idaho, is hereby authorized to
make and file said application for a special
purpose subzone before the U.S. Foreign Trade
Zone Board in Washington D.C. in full compliance
with the requirements of the Foreign Trade Zone
Regulations, 15 CFR Part 400, under the U.S.
Foreign Trade Zone Act of 1934, as amended.
Dated this 30th day of July, 2012
BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/____________________________
RONALD R. SMITH, Chairman
s/____________________________
DAN R. DINNING, Commissioner
s/_____________________________
WALT KIRBY, Commissioner
ATTEST:
s/____________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk
Recorded as instrument #254651
Mr. Brown, Ms. Sloot and Ms. DeCoe-Munier left
the meeting.
Deputy Clerk Nancy Ryals joined the meeting at
9:55 a.m.
Commissioner Dinning moved to go into closed
session under Idaho Code #31-874. Commissioner
Kirby second. Motion passed unanimously. 10:15
a.m. Commissioner Dinning moved to go out of
closed session. Commissioner Kirby second.
Motion passed unanimously.
Commissioner Dinning moved to approve indigent
applications #2011-55 and #2012-24 as per the
Clerk’s recommendation. Commissioner Kirby
second. Motion passed unanimously.
Deputy Clerk Ryals left the meeting.
10:30 a.m., Chief Deputy Clerk Tracie Isaac and
Dan Studer joined the meeting.
Commissioner Dinning moved to authorize the
Chairman to sign the Idaho Department of
Commerce Memorandum of Understanding for the
Economic Development Specialist for fiscal year
2012-2013. Commissioner Kirby second. Motion
passed unanimously.
Commissioners and Chief Deputy Clerk Isaac said
no other county employee had made application to
fill the Planning and Zoning Administrator
position with the exception of Dan Studer.
Commissioners said the position has been reduced
to part-time and the compensation is $1,900 per
month and there is also budget for the other
incidental expenses pertaining to that position.
The employee filling this position will
participate in the Public Employees Retirement
System (PERSI), but as it is a part-time
position, there are no other benefits. The
Planning and Zoning Office will be open three
consecutive days per week those days being
Tuesday, Wednesday and Thursday. Commissioner
Dinning said the reduction in costs to the
county by making this a part-time position is
over $20,000 annually.
Mr. Studer’s application is the only application
received and it is very acceptable. Mr. Studer
is currently the Chairman of the Planning and
Zoning Commission and he has offered to submit
his resignation to the Commission this
afternoon.
Commissioners thanked Mr. Studer for all of his
volunteer work in the Planning and Zoning
Office. The designation of County Public
Information Officer and the duty of auditing
fixed assets will be removed from the Planning
and Zoning Administrator job position.
Commissioners said they received a letter from
the Planning and Zoning Commission recommending
the appointment of Mike Weland to the Planning
and Zoning Board. Commissioner Dinning said Mike
Weland is replacing Paul Shelton.
Commissioner Dinning moved to appoint Mike
Weland to the Planning and Zoning Board with a
term to expire January 2016. Commissioner Kirby
second. Motion passed unanimously.
Chairman Smith mentioned receiving an email from
Mike Weland about his public information officer
position, which is for emergencies and not
regular County business. Commissioner Dinning
said Boundary County Emergency Services Director
Dave Kramer may be the best person to serve as
public information officer since he is actively
involved.
Chief Deputy Clerk Isaac and Mr. Studer left the
meeting.
11:10 a.m., Commissioners spoke to Attorney Phil
Robinson about the proposed agreement received
from Boundary Volunteer Ambulance. Present were:
Blue Sky Broadcasting Reporter Mike Brown,
Connie DeCoe-Munier and Clerk Glenda Poston.
Chairman Smith said Commissioners have received
a response from Boundary Volunteer Ambulance (BVA)
in regards to the County’s offer. Commissioner
Dinning said BVA has suggested some things in
the agreement such as extending the existing
contract to September 30, 2013. The sum of
$80,000 provided to BVA will come in two
payments; $40,000 before October 9, 2012 and the
next installment of $40,000 before January 31,
2013. Also BVA will lease a portion of the
County’s garage space to the south of BVA’s
existing location. Actions to have accomplished
by September 2013 are to levy .04% and to have a
new contract in place. There will be changes at
that time to the BVA Board to include five
active members. Two members will be chosen by
vote of BVA members per their by-laws, one
County Commissioner or their designee, the
Hospital Administrator or designee, and one fire
chief from the Fire Chief’s Association as
unanimously chosen. The final consideration is
that President Ken Baker will remain on board
until December 31, 2013 unless terminated by
cause. This document has been submitted by Mr.
Baker, according to Commissioner Dinning.
Commissioner Dinning said the contract contains
the addition that BVA shall have a 30 day
termination clause, but may only exercise that
right if it is because of a lack of qualified
EMT’s to run calls. Also if that termination
right is exercised, BVA shall reimburse a
prorated portion of the $80,000 for the
remaining unexpired term.
Attorney Robinson said one draft of the contract
was to have the Board of County Commissioners’
signatures and the other was for the Board of
the District to sign. Attorney Robinson said he
didn’t like the addition of the 30 day
termination as the way it was written is that
BVA can terminate at 30 days only if they’re
unable to provide the service, but it is also
not a bad idea. The 90 day termination clause
was mentioned. Attorney Robinson said if things
can’t be worked out, there should be a
cancellation clause. The rest of the contract is
livable, according to Attorney Robinson.
It was said the motion to sign the contract will
be done as the Board of Commissioners followed
by a motion by the Board of the Ambulance
District.
Commissioner Dinning moved to approve and sign
the letter as written July 27, 2012 by Boundary
Volunteer Ambulance as entering into an
agreement as described. Commissioner Kirby
second. Motion passed unanimously.
Chairman Smith said he will sign this agreement,
but that he wanted to make some comments.
Chairman Smith said he has a problem with the
way everything transpired since first trying to
establish the formation of an ambulance
district. The people opposed to forming a
district were opposed due to the money. The
proposal from Boundary Volunteer Ambulance was
$342,000. Commissioners made a motion to form
the district with no funding involved and now
Commissioners are signing off on something that
will provide $80,000 and a promise to levy
$340,000 the following year.
Chairman Smith said he has a problem from the
day he was being pegged as anti-ambulance.
Chairman Smith said he first came out with the
offer of providing BVA with $40,000 to operate
on and then to see what to do next year and this
is basically the same thing, but next year will
be a levy of approximately $342,000. Chairman
Smith said he mentioned the $40,000 and to see
what needs to be done and that was met with
objections. Now the offer is $80,000. Chairman
Smith reiterated he was painted as being against
BVA, but now he is signing the agreement.
Chairman Smith said he isn’t and never will be
anti-ambulance and he mentioned in the past when
he had former Bonner County Commissioner Joe
Young come up to meet with members of BVA to
discuss EMS related matters. Chairman Smith said
he will vote yes to sign the agreement, but he
does have those reservations. Chairman Smith
said he feels there was mistreatment on his part
and he took the brunt of it.
Attorney Robinson said since the agreement has
been signed, the County needs to look into
borrowing or levying under the District, and
both Boards need to approve this contract this
year. The existing contract will be extended
into September 2013. Chairman Smith said by
signing the contract, it’s telling BVA they’re
receiving $80,000 in two payments and providing
a levy amount of approximately $342,000.
Attorney Robinson said that would be beyond the
year 2013 contract. Chairman Smith asked how the
$80,000 will be available and where will it be
in BVA’s budget. Attorney Robinson mentioned
income authority and he said when it’s time to
pay back the funds from where it was borrowed,
he would think it would be paid back by
something to trace. Chairman Smith said the
funding will show for BVA on October 1, 2012 and
revenues will come from the landfill’s account.
Attorney Robinson said the next year the levy
will be in place to protect the levying
authority. Money will be deposited into the
District’s budget from another agency’s fund.
Interest on the amount borrowed was briefly
mentioned.
Commissioner Dinning moved to recess as the
Board of County Commissioners and convene as the
Commissioners of the Ambulance District.
Commissioner Kirby second. Motion passed
unanimously.
Commissioner Dinning moved as the Board of the
Ambulance District to sign the document received
from Boundary Volunteer Ambulance regarding the
extension of the contract and other related
items as written. Commissioner Kirby second.
Motion passed unanimously.
Commissioner Dinning moved to adjourn as Board
of Boundary County Ambulance District and
reconvene as Board of Boundary County
Commissioners. Commissioner Kirby second. Motion
passed unanimously.
The call with Attorney Robinson ended at 11:30
a.m.
Ms. DeCoe-Munier, representing Volunteer
Ambulance of Boundary County (VABC) requested a
letter from Commissioners stating that the
County has entered into an agreement with BVA.
Meeting to discuss ambulance service in the
County ended at 11:35 a.m.
Commissioners recessed for lunch at 11:50 a.m.
2:00 p.m., Commissioners reconvened for the
afternoon session with Chairman Smith,
Commissioner Dinning, Commissioner Kirby, and
Deputy Clerk Michelle Rohrwasser.
2:00 p.m., Commissioners held a bid opening to
select contractors for the Restorium Elevator
Project. Present were: Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, Deputy Clerk Michelle Rohrwasser, Sherri
Wastweet with Panhandle Area Council, Denny
Wedel with Bonners Ferry Builders, Cindy
Haagenson with Contractors Northwest, Inc.,
Restorium Board members Larry Dirks and Wilma
DeVore, Restorium Administrator Karlene Magee,
and Cory Trapp with Longwell + Trapp Architects.
The bid opening was recorded.
Two sealed bids were received. The first sealed
bid opened was from Contractors Northwest Inc.
Included in the bid is a bid bond for 5% of the
total amount bid, a Public Works License Number
and information listing AirTech Mechanical and
Boundary Electric as providing the mechanical
and electrical construction. The total amount
bid is $259,000.
The second sealed received was from Bonners
Ferry Builders, Inc. Included in this bid packet
is a bid bond for 5% of the total amount bid, a
Public Works License Number and information
listing Pend Orielle Mechanical and Tork
Electric as providing the mechanical and
electrical construction. The total amount bid is
$195,000.
Mr. Trapp said both bids are over budget.
Commissioner Dinning asked if postponing the bid
decision tomorrow would provide Mr. Trapp with
enough time to review the information.
Commissioner Dinning moved to table the bid
opening for contractors for the Restorium
elevator project until tomorrow at 9:45 a.m.
The bid opening ended at 2:15 p.m.
There being no further business, the meeting
recessed until tomorrow at 9:00 a.m.
***Tuesday, July 31, 2012, Commissioners met in
regular session with Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Clif Warren with Community
Transportation Association of Idaho (CTAI) and
Barbara Kovacs with the Seniors Hospitality
Center joined the meeting to discuss the funding
shortage for the Seniors Hospitality
transportation bus.
Boundary Economic Development Specialist Mike
Sloan and Forest Service District Ranger Linda
McFaddan also joined the meeting.
Mr. Warren mentioned the application for
intercity bus routes. There were two applicants,
but one company was so far out of compliance so
they will not be allowed to take on any more
routes.
City of Bonners Ferry Assistant Administrator
Dave Sims joined the meeting.
Those present briefly discussed routes for the
Selkirks Pend Oreille Transit (SPOT) Bus in
Bonner County.
Mr. Warren reported the Area Agency on Aging
said funding is gone and there is no chance of
it coming back. Mr. Warren said he had met with
Mr. Sloan and Mr. Sims and approached
Commissioners about any possible funding for the
bus.
Chairman Smith said for clarification as of now
there is a bus at the Senior Center, but there
is no funding. Mr. Warren said there is funding
from the Idaho Transportation Department (ITD),
but there is no funds for a grant match, which
had been provided by the Area Agency on Aging
and without the match there is no bus.
Ms. Kovacs said the Senior Center is losing
ridership now as some of the seniors have moved
into the Restorium and don’t drive.
Mr. Warren said he thinks the problem is that
the public is not aware they can also take this
bus, which is an on-demand service with no set
route. Mr. Warren said he would think the side
of the bus should advertise that it is for
public transportation and have it written larger
than where it says it’s operated by the Seniors
Hospitality Center.
Ms. Kovacs said the driver is paid through the
Senior Center on an hourly basis. It was said as
long as there is match the Senior Center would
be able to utilize ITD funding.
Mr. Sloan thought of having an origination point
for the bus somewhere north of the Kootenai
River Bridge, possibly near the Restorium, and
have a route heading to the south end of town.
Ms. Kovacs spoke of the contract that allows the
bus to travel to all ends of the County also
including meal delivery.
Ms. Kovacs said transportation for meal delivery
will also not be funded so she is looking for
volunteers. Ms. Kovacs said when the Area Agency
on Aging was billed it was $5 per boarding. Mr.
Warren said the match was a two to one match.
Mr. Warren spoke of the administration costs and
preventative maintenance costs, which are
written into the grant. The grant is
approximately $20,000 and the match is
approximately $8,000 per year and the ridership
funds are able to be used as match.
Chairman Smith asked Mr. Sims if he has talked
to the City council members about this and Mr.
Sims said he hadn’t as of yet. Mr. Sims asked if
advertising can be done on the side of the bus.
Ms. Kovacs said yes and she has never been
opposed to doing that.
Clerk Glenda Poston joined the meeting at 9:20
a.m.
Commissioners updated Clerk Poston on the issue
of funding for the bus. Chairman Smith asked if
it’s too far out of the scope to be able to find
$4,000 in funding for the bus. Clerk Poston said
it’s a possibility. Mr. Sims said the City’s
budget is tighter than it has been in the last
few years and he added that he thinks the City
will request to see a five year plan.
Mr. Warren said there may be more funding
available by year 2014 and he estimates Boundary
County included on a per capita basis, which
could be approximately $50,000 per year. Mr.
Sims said that would also require more match
money. Mr. Warren said this funding is
controlled by the Public Transportation Advisory
Council (PTAC).
Mr. Warren discussed what it would take to make
a fixed route work in the County. Currently the
State expects transportation on a request basis.
Chairman Smith said the City will need to talk
about it, but would prefer a plan.
Commissioner Dinning asked how many riders are
outside of the Moyie Springs and Bonners Ferry
general area. The City of Bonners Ferry would be
best route at this point in time and there are
few riders in Moyie Springs. Ms. Kovacs said the
bus probably travels eight miles in
circumference outside of the City limits.
Ms. Kovacs questioned if the advertising revenue
raised would come back to the Seniors Center. In
addition to the Area Agency on Aging funds of
approximately $8,000 the Seniors Hospitality
Center is also supposed to contribute funding.
The match that has been talked about was funding
the Senior Center gives to run the
transportation department. Mr. Warren said he
would review the grant paperwork as this
information is calculated.
County resident Bruce Whittaker joined the
meeting at 9:30 a.m.
Ms. Kovacs said the bus makes a limited number
of trips to Sandpoint. Commissioner Dinning said
the taxpayers of this county would be funding to
transport potential customers out of this
community to spend money elsewhere. Ms. Kovacs
and Mr. Warren said that route could be
eliminated.
The meeting to discuss funding issues for the
transportation bus ended at 9:35 a.m.
Commissioner Dinning moved to sign a letter to
the Catastrophic Health Care Cost Board
regarding indigent account #2010-24.
Commissioner Kirby second. Motion passed
unanimously.
9:39 a.m., Ms. McFaddan met with Commissioners
to update them on various Forest Service
matters. Ms. McFadden said she didn’t have much
of anything new to report. Fire season is just
getting started, but there hasn’t been any
lightning so far. Ms. McFaddan mentioned there
is a national burn ban on prescribed fires
currently. Forest Service employees are busy out
in the field collecting data for the Twenty
Mile, Priest, and Hell Roaring projects. A lot
of Forest Service trails are opening up and
youth crews are being utilized. The campgrounds
are open now so the Forest Service is just busy
doing the summer work, according to Ms. McFaddan.
Resource Advisory Committee (RAC) applications
are coming up and Ms. McFaddan said she is
planning on fewer dollars from Secure Rural
Schools funding (SRS) and a shorter turn around.
Ms. McFaddan said she hasn’t even been able to
get a meeting with the RAC members scheduled.
Ms. McFaddan said she will roll last year’s
proposals over for this year, which will include
the youth crew, seniors and volunteers. Ms.
McFaddan said she will let Commissioners know
when the Forest Service puts those proposals
together.
Ms. McFaddan informed Commissioners that one of
the Myrtle Creek bridges is fixed, but there
isn’t funding for the upper bridge. The
anticipated cost for that is approximately
$450,000 or $640,000 to fix the slide. Ms.
McFaddan said the Forest Service was hoping to
receive funds from a specific pool of funding
that is for flood damage, but there are
requirements the Forest Service didn’t meet for
being considered flood damage related. Ms.
McFaddan said it’s her understanding the issue
wasn’t a culvert or maintenance issue, but more
so unstable soil.
Chairman Smith said the County is doing work to
Meadow Creek Road, but he understands there are
six miles of paving to complete the route and he
asked if this is a Forest Highway Project.
The meeting with Ms. McFaddan ended at 9:50
a.m., and Mr. Whittaker and Clerk Poston
remained in the meeting.
Chairman Smith said the Customs and Border
Protection had sent Commissioners a letter
stating they would like to terminate their lease
at the Boundary County Airport. Commissioners
will request the Airport Manager contact Customs
and Border Protection representatives to
schedule this inspection.
Mr. Whittaker and Clerk Poston left the meeting
at 9:55 a.m.
Commissioner Dinning moved to continue the bid
opening until Monday, August 6, 2012 at 9:30
a.m. Commissioner Kirby second. Motion passed
unanimously.
Chairman Smith reviewed the proposed agreement
with Frontier Communications as it relates to
rates for standard and alternate blocks of time
for long distance telephone calls.
Commissioner Kirby moved to authorize the
Chairman to sign the Frontier Services Agreement
with Frontier Services. Commissioner Dinning
second. Motion passed unanimously.
Commissioner Kirby moved to adopt Resolution
#2012-36. A resolution authorizing the
disposition of records of Boundary County
Commissioners’ Office. Commissioner Dinning
second. Motion passed unanimously. Resolution
#2012-36 reads as follows:
RESOLUTION 2012-36
A RESOLUTION AUTHORIZING THE DISPOSITION OF
RECORDS
OF BOUNDARY COUNTY COMMISSIONER’S OFFICE
WHEREAS, the Boundary County Commissioner’s
Office is currently storing old Certificates of
Residency/Affidavits for Boundary County
residents who have applied to North Idaho
College and the College of Southern Idaho; and
WHEREAS, due to lack of storage space, the
Boundary County Commissioner’s Office has
requested permission to dispose of old records;
and
WHEREAS, the Boundary County Civil Attorney has
advised the Board of Boundary County
Commissioners regarding the classification of
such records pursuant to Idaho Code 31-871; and
NOW THEREFORE, upon motion duly made, seconded
and unanimously carried,
IT IS HEREBY RESOLVED, that the following
records be classified and disposed of as
follows:
The following records have been deemed temporary
by the Boundary County Commissioners on the
advice of the County’s Civil Attorney and
temporary records must be kept for a minimum of
two years. The following records are to be
shredded:
• Certificates of Residency/Affidavits for North
Idaho College and the College of Southern Idaho
– Years 1999 through 2009.
Regularly passed and approved on this 31st day
of July, 2012.
COUNTY OF BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/____________________________
RONALD R. SMITH, Chairman
s/____________________________
DAN DINNING, Commissioner
s/____________________________
WALT KIRBY, Commissioner
Reviewed by and on advice of the County’s Civil
Attorney this 1st day of August, 2012.
s/______________________________
PHILLIP ROBINSON
County Civil Attorney
ATTEST:
s/___________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254691
Commissioner Kirby moved to sign the letter
seeking possible parties of interest as it
relates to tax deeded property sold at auction.
Commissioner Dinning second. Motion passed
unanimously.
Commissioner Dinning moved to authorize the
Chairman to sign a letter to Kootenai County
Commissioner Jai Nelson in regards to budgeting
$4,600 in the fiscal year 2013-2014 for the
District 1 Mental Health and Intoxication
Center. Commissioner Kirby second. Motion passed
unanimously.
Commissioner Dinning moved to authorize the
Chairman to sign the letter to Connie
DeCoe-Munier of Volunteer Ambulance of Boundary
County informing her that Boundary County has
decided to continue its agreement for ambulance
services with Boundary Volunteer Ambulance.
Commissioner Kirby second. Motion passed
unanimously.
Commissioners tended to administrative duties.
There being no further business, the meeting
adjourned at 10:20 a.m.
/s/
RONALD R. SMITH, Chairman
Attest:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk |
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