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Monday, December 12, 2011,
Commissioners met in regular session with
Chairman Ron Smith, Commissioner Dan Dinning,
Commissioner Walt Kirby, and Deputy Clerk
Michelle Rohrwasser.
9:00 a.m., Road and Bridge
Superintendent Jeff Gutshall joined the meeting
to give the departmental report. Mr. Gutshall
presented a written report. Mr. Gutshall said he
is working on Cow Creek
Road near Clifty
Flats by installing new culverts as there is a
lot of moisture in the road. The drainage at
Riverside
Park has also been corrected,
according to Mr. Gutshall. Mr. Gutshall said the
sand trucks have been running this morning.
Mr. Gutshall said he has
been working with the
Public Lands Highway
funding and he may resubmit the last proposal
form as he wasn’t sure if that form had been
processed the last time. Mr. Gutshall said he
doesn’t have the new Public Lands Highway
Discretionary (PLHD) application ready for
Commissioners to sign just yet.
Commissioner Dinning moved
to have the Chairman sign the Public Lands
Highway Discretionary Application for year 2012
upon its presentation. Commissioner Kirby
second. Motion passed unanimously.
Mr. Gutshall read aloud an
email Scott Ellsworth, Federal Aid Area Manager
with the Local Highway Technical Assistance
Council (LHTAC) in regards to
Deep
Creek Bridge
#4. Mr. Ellsworth writes that the final design
plans and special provision have been submitted
to LHTAC and they are requesting comments from
Mr. Gutshall to be included in the final design
review meeting. The estimate to get the project
started is this coming summer, according to Mr.
Gutshall. LHTAC has more to say about the
projects than they used to as it used to be just
the Idaho Transportation Department (ITD). LHTAC
has already pre-previewed this project so Mr.
Gutshall said he is hoping the process is just
about over. Bridge #4 would be completed first
with Bridge #2 close behind.
Mr. Gutshall discussed a
proposal he received from David Evans and
Associates in regards to Phase III of the Deep
Creek Paving Project. The proposal offers a
contract with David Evans and Associate’s
engineering services for a lump sum of $32,000.
Mr. Gutshall said it is a good proposal, but he
isn’t sure if he has the budget now or if the
project could be done this season so it may be a
proposal to budget for next season. This year
ITD has already done their end of year funding.
Mr. Gutshall said this process is to have a
small project engineered and on the shelf.
Commissioner Dinning said it would be a great
idea to have a project on the shelf and ready.
Mr. Gutshall said he isn’t sure where Secure
Rural Schools funding will be next year.
Chairman Smith said the last payment received
will be in February 2012. Commissioner Dinning
mentioned Mr. Gutshall could try to work in the
project for the 2012 construction season. Mr.
Gutshall said by letting ITD know ahead of time,
they will take a look at the project as it goes
along. If funds are committed, you can get all
the engineering costs with the exception of 7%,
according to Mr. Gutshall.
Commissioner Dinning asked
if there is a written standard as to when Road
and Bridge will plow snow. Mr. Gutshall said
when he first started at the County the standard
was to plow the roads when there was a minimum
of six inches of snow on the ground, but that is
a lot of snow. Mr. Gutshall said there is no
written standard.
The meeting with Mr.
Gutshall ended at
9:30 a.m.
Commissioner Kirby moved to
authorize the Chairman to sign the Memorandum of
Understanding with the Idaho Department of Lands
for the Wildland Urban Interface, Fire
Protection Fuels Reduction Grant. Commissioner
Kirby second. Motion passed unanimously.
9:30 a.m., Solid Waste Superintendent
Claine Skeen met with Commissioners to discuss
quotes he received for constructing a recycle
shelter. Those present discussed the differences
in cost and details. Mr. Skeen said the proposed
building dimensions are a 26 foot wide by 32
foot long by 16 foot high pole style building
with six by six beams. Three quotes were
received. The quote from Huggins Construction
totaled $28,500, the quote from Panhandle Nail
Benders totaled $9,655, and the quote from BF
Builders totaled $19,135. Mr. Skeen said when
Panhandle Nail Benders and Huggins Construction
submitted their quotes he contacted TrussTek to
discuss the difference in trusses and the
related costs. It may be that Panhandle Nail
Benders already has the necessary equipment and
Huggins Construction may have to rent, according
to Mr. Skeen. Commissioner Dinning said his only
concern is the quote from Panhandle Nail Benders
says there will be no overhangs and that can
cause the building to bend when the snow slides
off. Mr. Skeen discussed the construction of his
other buildings in relation to overhangs and
explained how they maintain the area.
Commissioner Dinning said he just wanted Mr.
Skeen to be sure. Commissioner Dinning said he
thinks the public will like this.
Commissioner Dinning moved
to accept the low quote of $9,655 from Panhandle
Nail Benders to construct a 26 foot by 32 foot
by 16 foot pole barn building for the landfill.
Commissioner Kirby second. Motion passed
unanimously.
Mr. Skeen questioned the
process to donate the surplus blue recycle bins
to another government agency.
The meeting with Mr. Skeen
ended at 9:46
a.m.
Commissioners tended to
administrative duties.
Donna Standley joined the
meeting at 10:00
a.m.
Ms. Standley presented
Commissioners with information on Crescent Road
as she is requesting a portion of this road be
abandoned. Ms. Standley also provided contact
information for her son as he has property off
Crescent Road and would need to be officially
notified of the intent to abandon. Commissioner
Dinning and Ms. Standley reviewed the legal
description she provided. Commissioner Dinning
said Commissioners need a description of the
portion of Crescent Road Ms. Standley wishes to
abandon from the beginning to the end.
Commissioner Dinning suggested Ms. Standley
visit with County Mapper Tom Ulappa to get an
accurate description.
The meeting with Mr.
Standley ended at
10:10 a.m.
Clerk Glenda Poston joined
the meeting at Commissioners’ request to briefly
discuss Secure Rural Schools funding
designation. Those present also discussed a
matter involving paperwork for Search and Dive
Rescue.
Deputy Clerk Nancy Ryals
joined the meeting at
10:20 a.m.
10:20 a.m., Commissioner Dinning
moved to go into closed session under Idaho Code
#31-874. Commissioner Kirby second. Motion
passed unanimously. 10:30 a.m., Commissioner Dinning moved to go
out of closed session. Commissioner Kirby
second. Motion passed unanimously.
Commissioner Dinning moved
to approve indigent application #2012-7 as per
the Clerk’s recommendation. Commissioner Kirby
second. Motion passed unanimously.
Deputy Clerk Nancy Ryals
left the meeting at
10:30 a.m.
Clerk Glenda Poston left
the meeting at
10:45 a.m.
10:50 a.m., Boundary County Emergency
Services Director Dave Kramer and Incident
Commander Bob Graham joined the meeting.
Mr. Kramer presented
Commissioners with paperwork on the 2011
Homeland Security Grant Program (HSGP) Grant
Application. Commissioners and Mr. Kramer
reviewed grant details.
Commissioner Dinning moved
to submit the 2011 HSGP Grant Application, Grant
No. EMW-2011-SS-00018-S01, in the amount of
$37,517.77 through the Bureau of Homeland
Security grant program. Commissioner Kirby
second. Motion passed unanimously.
Mr. Kramer reminded
Commissioners that Rick Fawcett with Whisper
Mountain Professional Services was hired to
develop an evacuation plan for the County. Mr.
Kramer said the County’s Emergency Operation
Plan has been updated by Mr. Fawcett and he has
included the Evacuation Plan. It was said the
cost for this service was covered by grant
funds. Mr. Kramer presented Commissioners with
the updated 2009 County Emergency Operation Plan
complete with the evacuation plan.
Mr. Kramer said eventually
a training exercise will be held on the
evacuation plan.
Commissioners updated Mr.
Graham on the status of video conferencing.
The meeting with Mr. Kramer
and Mr. Graham ended at
11:15 a.m.
Commissioners reviewed
claims for payment. Fund totals are as follows:
Current Expense
$35,503.38
Road & Bridge
17,729.80
Airport
3,283.63
District Court
3,299.32
Justice Fund
28,635.06
911 Funds
491.64
Indigent & Charity
12,246.63
Junior College Tuition
252.00
Parks and Recreation
281.45
Revaluation
147.55
Solid Waste
9,147.50
Tort
160.05
Veterans Memorial
129.44
Weeds
238.53
Restorium
10,563.66
Waterways
2,066.99
Airport Grant
21,832.28
Fire Mitigation Grant
26,417.00
TOTAL
$172,425.91
Citizens are invited to
inspect detailed records on file in the
Courthouse (individual claims & Commissioners’
allowance & warrant register record 2011).
11:35 a.m., There being no further
business, the meeting recessed until tomorrow at
9:00 a.m.
Tuesday, December 13, 2011,
Commissioners met in regular session with
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
Chairman Smith was out of the office to attend
the Idaho Sheriff’s Association Jail Standards
Committee Meeting in Boise.
Commissioner Kirby moved to
appoint Commissioner Dan Dinning Acting Chairman
in the absence of Chairman Ron Smith.
Commissioner Dinning second. Motion passed
unanimously.
9:10
a.m., Commissioner Kirby moved to go
into executive session under Idaho Code
#67-2345(1)b. To consider the evaluation of a
public officer, employee, staff member or
individual agent, or public school student.
Acting Chairman Dinning yielded the chair to
second. Commissioners voted as follows: Acting
Chairman Dinning “yes” and Commissioner Kirby
“yes”. Motion passed unanimously.
9:15 a.m., Commissioner Kirby moved
to go out of executive session. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
9:15 a.m., Commissioners considered
motions to approve County Alcoholic Beverage
Licenses for year 2012. Present were: Acting
Chairman Dan Dinning, Commissioner Walt Kirby,
and Deputy Clerk Michelle Rohrwasser. The
proceedings were recorded.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishment since receiving the completed
application, fees, and all other required
paperwork: Judith Terry dba JJ Cookshack, Zinsit
LLC dba Wild Horse Mercantile & Saloon, Charles
Quillin dba Three Mile Corner, Inc., Trevelyn
Sheppard dba Porthill Mercantile & Bistro,
Laureen Doering, Northwoods Tavern LLC dba
Northwoods Tavern, Deborah Jean Hayes dba Moyie
Club, Clifford Kramer dba Feist Creek Falls
Resort, and Brenda Liermann dba The Great
Northwest Territories Event Center LLC. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishment pending receipt of the 2012 State
Alcoholic Beverage License and the 2012
Panhandle Health District Permit: C & L Inc.,
dba Naples General Store. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishments pending receipt of the 2012 City
of Bonners Ferry Alcoholic Beverage License and
the 2012 Panhandle Health District Permit: CHS
Inc., dba Cenex Zip Trip #33, Danielle & Michael
Reasoner dba Mugsy’s Tavern & Grill, Kootenai
Valley Golf Resources dba Mirror Lake Golf
Course, and Kootenai Tribal Development Corp.,
dba Kootenai River Inn Casino & Spa. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishments pending receipt of the 2012 City
of Bonners Ferry Alcoholic
Beverage License: Shelly
Yount, Sun Group LLC., dba Under the Sun, David
M. Young dba South Hill Mini Mart, Safeway Inc.,
dba Safeway Store #2954, Morgen Fodge dba Pizza
Factory, Bonners Ferry Aerie & Auxiliary dba
Eagles Aerie #3522, Truesdell & Co. LLC., dba
Papa Byrd’s Bistro, and Michael Naumann dba
Kootenai River Brewing Co. LLC. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishment pending receipt of the 2012
Panhandle Health District Permit and the 2012
City of Moyie Springs
Alcoholic Beverage License:
George Elliott dba Moyie Springs Store. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License applications for the following
establishments pending receipt of the 2012 State
Alcoholic Beverage License, the 2012 City of
Bonners Ferry Alcoholic Beverage License,
and the 2012 Panhandle Health District Permit:
Bright Lights Little City dba The Pearl Theater
and J & T Enterprises of Idaho dba Akins Harvest
Foods. Acting Chairman Dinning yielded the chair
to second. Motion passed unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License application for the following
establishment pending receipt of the 2012 State
Alcoholic Beverage License and the 2012 City of
Bonners Ferry Alcoholic Beverage License:
DaVonna Cada dba Lane 9. Acting Chairman Dinning
yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to
approve the 2012 County Alcoholic Beverage
License application for the following
establishments pending receipt of a completed
County application, all applicable fees, and all
required documentation: Conoco Food Mart, John
T. Day & Kathryn Ray dba Good Grief Grill &
Grocery, Jennifer Madden dba Last Chance Saloon,
Kootenai River International Resort, Inc., dba
Main Street Gas, and Mario & Graciela DeLeon dba
Mario’s Mexican Restaurant. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
The proceedings ended at 9:22 a.m.
Commissioners tended to
administrative duties.
There being no further
business, the meeting adjourned at
10:00 a.m.
/s/
RONALD R. SMITH, Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser,
Deputy
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