County commission minutes, September 19

October 5, 2016

***Monday, September 19, 2016, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. Commissioners gave the opening invocation and said the Pledge of Allegiance. 9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give a departmental report. Mr. Kimball provided a written report. Mr. Kimball said Road and Bridge has been busier this year than the last year. Mr. Kimball spoke of finishing the road shoulder in preparation of the Cow Creek guardrail project. Mr. Kimball said he is going to do more work to the parking lot at the fairgrounds and paving may occur this Thursday to connect the two roads in that area. Mr. Kimball spoke of the direction the water at this parking lot tends to divert. Chairman Dinning said as he has understood, the issue has been the grade of the road where the pump is located. Mr. Kimball said the city has been busy, but they will order the parts needed to work on this issue. Mr. Kimball said he thinks Road and Bridge is getting a bit ahead of fall grading and in grading a little more often, potholes are not getting so deep. Mr. Kimball spoke of getting the de-icer ready for winter. Commissioners and Mr. Kimball spoke of uses for calcium chloride and magnesium chloride, etc. Mr. Kimball said Road and Bridge has been doing some brushing and just has a lot on their plate. Chairman Dinning said Commissioners thought the Road and Bridge positions recently discussed were going to be advertised in the newspaper. Commissioner Pinkerton asked if any of the job announcements made it into the newspaper. Mr. Kimball said the first two notices did, but not the third one, which was for the assistant superintendent position. Mr. Kimball said he received 23 applications for the fulltime secretarial position, five or six applications for the heavy equipment operator position, and there are a few applications for the superintendent position to still pick up from the Job Service. Clerk Poston informed Mr. Kimball the applications need to be turned into her office. Commissioners spoke to Mr. Kimball about brushing as it pertains to the Boundary Creek Road. Chairman Dinning informed Mr. Kimball that Secure Rural Schools (SRS) funding is in jeopardy. Mr. Kimball said he may have to use funds that he was going to save for next year’s budget as it may actually save money to purchase something now. Mr. Kimball said he is to receive reimbursable funds from the Snow Creek project to put back into his budget. Chairman Dinning said if those funds are used in this current budget year, using $100,000 carry forward as an example, it will reduce the Road and Bridge budget for the next year by that same amount. Clerk Poston added that in doing what Mr. Kimball plans, it doesn’t reflect a true cost for that year. Mr. Kimball mentioned that fuel tax dollars, SRS, and HSB313 are anticipated income. Chairman Dinning said if there is $100,000 in budget carry forward, that is anticipated revenue for the next budget year. Clerk Poston agreed. Those funds are considered another source of income. It is considered $100,000 in revenue for the next year’s budget so if those funds are spent this year, the Clerk’s budget will show $100,000 less in revenue for the next year. Clerk Poston said the main scare is that SRS funds may not come in and the potential for the fiscal year 2017-2018 budget not to be funded. Chairman Dinning said Congress is ending their session the end of this month and will not do anything until after the first of this year. With changes in Congress Commissioners have no idea what will be decided. There is payment in lieu of taxes (PILT) and Secure Rural Schools (SRS), but Commissioners have always said to keep a reserve account so Road and Bridge could run for a lean full two years if SRS is not reauthorized. Clerk Poston said she would suggest Mr. Kimball make his purchase in October if it makes no difference whether it is September or October as it more accurately reflects the budget year. Mr. Kimball left the meeting at 9:35 a.m. 9:35 a.m., Treasurer Sue Larson joined the meeting to discuss a property matter. Commissioner Kirby moved to allow the adjustment of the Real Estate Purchase Contract with Walter Merrifield to accurately reflect dates. Commissioner Pinkerton second. Motion passed unanimously. 9:36 a.m., Treasurer Larson left the meeting. 9:42 a.m., Commissioners spoke to County Civil Attorney Tevis Hull via telephone. Attorney Hull said he should have the paperwork for the Kevin and Amanda Merrifield property purchase ready this afternoon. Chairman Dinning informed Attorney Hull that Commissioners updated the Walter Merrifield contract to reflect a more accurate first payment due date. Attorney Hull said he was okay with that. Attorney Hull said he heard from the Department of Health and Welfare with regard to the county’s ability to limit the number of Medicaid residents at the Restorium. Attorney Hull said he was informed that what the county needs to do is to insert into the admissions contract what will occur when an existing Restorium resident spends down their income and then applies for Medicaid at that point. There is no issue with limiting the number of residents on Medicaid, but the contract does have to specifically state what will occur if a resident spends down their income and then becomes eligible for Medicaid. Commissioners need to direct Attorney Hull on verbiage to include in the proposed contract. Chairman Dinning said Commissioners can limit the number of residents on Medicaid other than a resident who spends down. Chairman Dinning mentioned there is another facility and their policy is that a resident has to pay the non-Medicaid rate that first year. If we are at our limit of residents on Medicaid, that person will have to wait for an opening to become available. Commissioner Pinkerton said if we do not pay for the Restorium, it has to go away. It is paid for by income and, unfortunately, the taxpayers pay a large portion for the Restorium. Can Commissioners limit the beds utilized for Medicaid patients? Attorney Hull said yes. If the Restorium has two beds designated for Medicaid residents and if a resident, who already resides at the Restorium applies for Medicaid, the county doesn’t have to allow that resident to stay. Attorney Hull said the county will have to put that resident on notice that if they put down monies and had to apply for Medicaid, they will have to find another facility to go to. The resident would still have to come up with the difference of the cost or go elsewhere, according to Commissioner Pinkerton. The resident will be responsible for paying the full amount regardless. Attorney Hull questioned what happens if there is only one resident who qualifies for Medicaid and there is a vacancy. Commissioner Pinkerton said that resident can roll into that space. Chairman Dinning said Commissioners will have to look into what the cap should be. Commissioner Kirby questioned what Commissioners do if the Restorium has five Medicaid residents, but only wants to have two. Chairman Dinning said those residents are grandfathered in so once the number of existing Medicaid residents decline, the limit will stay at two. Chairman Dinning said it would be good to get a cap in place as soon as possible. Commissioner Pinkerton said if the Restorium can request a financial statement from a potential resident during the application process, they might be able to estimate if that resident is going to be Medicaid resident or soon become one. Attorney Hull said as it pertains to rentals, you can ask for a credit search, which is a financial statement for a different use. By signing a contract the resident is stating they have the financial ability to pay the rent and in the event the resident spends their money down, if there are no Medicaid beds available, they will have to find another facility. Chairman Dinning said a lot of time it is the family members who make the payments and those individuals should have to sign a statement that they are responsible. Attorney Hull said there can be a personal guarantee that states if the resident cannot make their payment, that personal guarantee kicks in. Attorney Hull said he is still working to determine if there is an issue in having married couples on the same county advisory board and the matter of possible non-compliance of the Legislative Service Office. The call to Attorney Hull ended at 9:58 a.m. Commissioner Pinkerton moved to sign Certificates of Residency for Michelle Mellem, Anthony Bennett, Debbie Foster, Casandra Daniel, Tina Redding, and Nathan Havens-Boone. Commissioner Kirby second. Motion passed unanimously. 9:59 a.m., Commissioner Kirby moved to continue the motion to adopt Resolution 2016-24 until Tuesday, September 20, 2016. Commissioner Pinkerton second. Motion passed unanimously. Chairman Dinning said he attended the Panhandle Forest Collaborative meeting and a letter should be coming regarding the winter travel plan. The last news about funding was that there wasn’t enough to draft a plan, but now there is $145,000 available and it is time to go forward. Chairman Dinning said no one had informed our local Forest Service, Kootenai Tribe of Idaho, or Boundary County about this change. Chairman Dinning said he wanted Commissioners to know of the letter informing the collaborative, tribe and Forest Service and that it is more information than anything. Commissioner Kirby moved to approve the minutes from the weeks of September 6, 2017 and September 12, 2016. Commissioner Pinkerton second. Motion passed unanimously. Boundary Volunteer Ambulance Board (BVA) member Nancy Russell and Captain/Paramedic Drew Rinella joined the meeting. 10:02 am. Commissioner Pinkerton moved to recess as the Board of Boundary County Commissioners and to convene as the Boundary County Ambulance Service District Governing Board. Commissioner Kirby second. Motion passed unanimously. Commissioner Kirby moved to approve the Boundary County Ambulance Service District Governing Board meeting minutes for August 15, 2016, the minutes held from the special meeting on August 29, 2016, and the minutes from the fiscal year 2016-2017 budget hearing held on September 6, 2016. Commissioner Pinkerton second. Motion passed unanimously. Chairman Dinning reviewed aloud the payment schedule included in the proposed contract for ambulance service. Commissioner Pinkerton moved to approve and sign the Contract for Ambulance Service with Boundary Volunteer Ambulance. Commissioner Kirby second. Motion passed unanimously. Captain Rinella spoke of various training courses being provided for BVA’s paramedics and EMT’s to include EKG’s, devices to measure carbon dioxide, etc. Captain Rinella and Ms. Russell said BVA is trying to get to the critical care level, which will probably be in the next year so there will be opportunities for more critical care training coming up. Captain Rinella updated Commissioners on the community paramedics program and he informed them it is a grant funded program. Training for a community paramedic includes reconciling a patient’s medications and safety checks around a patient’s home. A community paramedic can provide guidance to a patient in order to increase the patient’s safety resulting in a reduction in ambulance calls. Ms. Russell said BVA has hired two more paramedics so there are two paramedics on shift at all times. Ms. Russell informed Commissioners BVA will host another EMT class next year and hopefully those EMT’s will continue on to the paramedic level. Ms. Russell said BVA will hold a meeting in October to look at the following year’s budget. Captain Rinella said having more paramedics will allow for a better level of care, but it will also be a better revenue producing model. 10:20 a.m., Commissioner Pinkerton moved to adjourn as the Boundary County Ambulance Service District Governing Board and to reconvene as the Boundary County Board of Commissioners. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Contract for Ambulance Service between Boundary Volunteer Ambulance, the Boundary County Ambulance Service District, and Boundary County Commissioners. Commissioner Kirby second. Motion passed unanimously. Ms. Russell and Captain Rinella left at 10:21 a.m. 10:21 a.m., Kootenai Tribe of Idaho Facilitator Patty Perry and Kootenai Tribe Fish and Wildlife Department Director Sue Ireland joined the meeting to discuss Kootenai Valley Resource Initiative (KVRI) matters with Commissioners. Chairman Dinning briefly updated Ms. Perry on the matter pertaining to the winter travel plan. Ms. Perry reported on what would be on the agenda for the evening’s KVRI meeting to include reviewing July meeting minutes, an update on the Department of Fish and Game multi-species research, and to ask the Forest Service representative about projects they are working on. Ms. Perry said the group will start looking at Westside land ownerships when Lee Colson with the Forest Service is available and we will get familiar with roles such as will the Forest Service want the help of KVRI. Ms. Perry spoke of the Total Maximum Daily Load (TMDL) committee meeting and of attending the Basin Advisory Group (BAG) meeting with the five northern counties. At the BAG meeting was discussion of monitoring all lower Kootenai River tributaries as the work plan has been unclear. A letter will be sent to Bob Steed’s supervisor at the Department of Environmental Quality (DEQ) asking that before information is presented to the five northern counties, to please present the information to the local group to provide for a better understanding. The letter will be addressed to Tom Herrin, Water Quality Program Manager and Bob Steed with DEQ and it will explain the makeup of KVRI and its history. Ms. Perry said KVRI received a thank you letter from Senator Risch’s Office for the tour he was given of the Forest Service’s Twenty Mile project in July. Ms. Perry updated Commissioners on matters pertaining to timber sales in northeast Washington, what is seen by Fish and Game cameras installed under highway overpasses, and notice of the upcoming meeting of the International Kootenay Lake Board of Control. Ms. Perry said KVRI received a letter from the Idaho Panhandle National Forest stating the Sandpoint Ranger District will start working on what is needed to meet standards for motorized access in the Grouse Creek bear management units (BMU). Commissioner Pinkerton moved to authorize the signing of a letter from the Kootenai Valley Resource Initiative to the water quality programming manager with the Department of Environmental Quality. Commissioner Kirby second. Motion passed unanimously. Chairman Dinning mentioned a presentation on the Forest Service’s Good Neighbor Authority. Chairman Dinning said three sawmills contributed approximately $3,000,000 for the state to be used to fund National Environmental Policy Act (NEPA) tasks for new projects that add timber volume. This pool is used to fund all NEPA work, but in the contract some of the receipts from a sale go back into a pool so in the future seed money may not be needed. Chairman Dinning said there had been thought of asking the state to come up and provide an overview of this project. This allows the State of Idaho to contract with a NEPA team and private landowners so it doesn’t involve the Forest Service. It’s a little different as it is the State of Idaho handling the contract so the state can just pick a contractor. Ms. Perry questioned if the Forest Service will allow more volume than what was anticipated as they need to have shelf stock. Chairman Dinning said these are questions we will need to ask. Ms. Ireland provided a brief update on the Lower Kootenai River Restoration Project. The project is on schedule, if not ahead of schedule and all work is going well. The pool forming structures are starting downstream, according to Ms. Ireland. The Bonneville Power Administration (BPA) will conduct an environmental assessment, which is a two year process. The Kootenai River is making adjustments, according to Ms. Ireland. Ms. Ireland said there will be a public burbot release at Twin Rivers on Friday, October 14th and she added the sturgeon release results are going very well. Commissioners and Ms. Ireland spoke of matters pertaining to fish populations in general. The meeting with Ms. Perry and Ms. Ireland ended at 10:52 a.m. 10:52 a.m., Commissioner Pinkerton moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye”, and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended. No action was taken. Commissioners tended to administrative duties. 11:30 a.m., Chairman Dinning and Commissioners discussed matters pertaining to the county’s Waterways Board. Commissioners contacted Tami Johnson with the State of Idaho Department of Parks and Recreation regarding the status of the Rock Point Boat Launch project. Chairman Dinning informed Ms. Johnson that Commissioners needed clarity as to the status of this grant project as they were not getting responses from the county’s Waterways Board. The county received the grant, went out for bids, the grant was awarded until June 30, 2016, but the county still doesn’t have anything going on pertaining to this project. Ms. Johnson said the county’s grant is still in good standing. Ms. Johnson suggested Commissioners send her a letter requesting an extension to June 2017. Commissioners and Ms. Johnson talked about the Idaho license plates depicting a trout. Ms. Johnson said it would be a good idea to use the funds generated from those license plates to fund a handicap accessibility fishing dock. The call to Ms. Johnson ended. 11:49 a.m., Commissioners spoke to Charlie Kramer about status of the Rock Point dock project. Mr. Kramer was awarded the bid to install the new docks and Commissioners informed him that they have had no communication with the Waterways Board. Mr. Kramer said the Army Corps of Engineers needed to do a biological opinion, which has been done, so he can proceed with the dock project in October. The assessment is approximately 14 pages and the window for this work are the months of October and November. Mr. Kramer said he has everything he needs so he will get started the first week of October. The call to Mr. Kramer ended at 11:52 a.m. Courthouse Maintenance John Buckley joined the meeting and Commissioners informed him the State’s inspection of the Restorium went very well. Mr. Buckley left the meeting. There being no further business, the meeting recessed until tomorrow at 9:00 a.m. ***Tuesday, September 20, 2016, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. 9:00 a.m., Commissioners held an elected officials/department heads meeting. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Noxious Weeds Department Superintendent Dave Wenk, Extension Office Educator Amy Robertson, Assistant Restorium Administrator Pam Barton, County Veterans Service Officer John Tucker, Planning and Zoning Administrator John Moss, Supervisory Court Clerk Della Armstrong, Chief Deputy Clerk Tracie Isaac, Assessor Dave Ryals, Courthouse Maintenance John Buckley, Road and Bridge Department Superintendent Clint Kimball, and Solid Waste Department Superintendent Claine Skeen. City of Bonners Ferry Planner Lisa Ailport also joined the meeting. Ms. Ailport informed those present of the High Five Grant and she showed a video the city had submitted to the grant authority. Ms. Ailport left the meeting at 9:15 a.m. Chairman Dinning informed those present of the status of the lease for the National Guard Armory Building. Commissioners went around the room and asked for department updates. Ms. Armstrong said the courts are slow, but are chugging along. Assessor Ryals said his office is working on new construction for the year and the figures won’t be known until the end of October. Chief Deputy Clerk Tracie Isaac reminded everyone about the Public Employee Retirement Training (PERSI) training workshop on September 29th. Ms. Robertson said the Extension Office is partnering with the City of Bonners Ferry on the High Five Grant. Ms. Robertson mentioned that fellow Extension Educator Kate Painter is working on a program that is coming up in Ponderay. The winter classes will start soon and the sign-up period for the 4H Program is October 1st. Mr. Kimball said Road and Bridge is doing a lot of work to the fairgrounds parking lot and in addition, there will be motor grader training held at the fairgrounds. There are now two new fabric structures for sand storage at Naples so providing sand in the winter will be a more efficient operation. The salt brine facility is set up for making the county’s own roadway de-icing compound. Road and Bridge has been working on fall blading and crusher repair. Mr. Kimball said he is waiting to hear from the Federal Lands Access Program (FLAP) to see if he can incorporate the Myrtle Creek Bridge project into another project so he is looking forward to turning in grant proposals to the Local Highway Technical Assistance Council (LHTAC) for that bridge work. Chairman Dinning said it would be great to have that area paved. Mr. Kimball said he is on board for that project. Ms. Barton said the Restorium had a state inspection last week and had zero citations so the Restorium was awarded the gold star. Ms. Barton said the state’s inspectors said their inspection of the Restorium was the quickest exit inspection they had ever done, and they had given the Restorium staff a standing ovation and told them this is exactly what the state wants to see for assisted living. The last time there had been a state inspection was in year 2012. Chairman Dinning said it used to be a struggle to keep the Restorium open due to its physical issues so this is a big deal. Clerk Poston said it would be a good idea for Ms. Magee or Ms. Barton to write an article about this for the newspaper. Clerk Poston said budgets are done and she has Courthouse Security Ben Reinhardt getting quotes for an updated telephone system, which is also included in the budget. Election ballots should arrive today or tomorrow so the Courthouse will be an active polling site when those ballots arrive. Chairman Dinning informed Ms. Barton that the county can limit the number of Medicaid residents at the Restorium. Chairman Dinning updated those present on the county’s Foreign Trade Zone and that a company wishes to apply for subzone status under the county’s zone. Commissioners spoke of matters pertaining to county employee and Courthouse office safety. Commissioner Pinkerton suggested offices have meetings to cover safety matters. The elected officials/department heads meeting ended at 9:37 a.m. 9:40 a.m., County Noxious Weeds Department Superintendent Dave Wenk met with Commissioners to give his department report. Mr. Wenk informed Commissioners that he is having issues with applying herbicide treatments to brush hanging over creeks, but he is now certified to treat these weeds. Commissioners asked about the weeds at the old mill site. Mr. Wenk said he has talked to someone about that and that is supposed to be taken care of. The meeting with Mr. Wenk ended at 9:45 a.m. 10:01 a.m., Bonners Ferry District Forest Ranger Kevin Knauth met with Commissioners to provide an update on various Forest Service projects. Mr. Knauth spoke of the Ruby Copper prescribed burn sale and added the Forest Service should have a good fall burning due to the weather. The Keno bear management unit (BMU) is shared by the Kootenai Ranger District and Bonners Ferry District. The Kootenai District has two road systems that are to be decommissioned and it sounds like those roads are impassable now so it may be a matter of opening those roads up, pulling pipes out, then decommission the roads. It was said that will adversely affect the roads in the BMU and will cause a delay for the Fish and Wildlife Service as they are not comfortable with that. Mr. Knauth said the next project is Boulder and the Forest Service is hoping to get the scoping out this fall. The challenge is treating 3,500 acres. Chairman Dinning asked how much of that is burn treat and Mr. Knauth said that is not burning. Mr. Knauth added that 500 acres of the total 3,500 acres is back country roadless. Mr. Knauth said the Forest Service will wait until after the roadless meetings in November before getting into the scoping process for that. There are helicopter opportunities to get the lodge pole, but the challenge is that there hasn’t been great luck using helicopters. Mr. Knauth spoke of options the Forest Service has for this project if the project is analyzed. The Forest Service will discuss these matters to also include the Boulder project and its proposed action at the next KVRI Forestry Subcommittee meeting in order to get ahead of scoping. Chairman Dinning said for the Boulder project it appears to him that the area beyond where the road had been and where it hits the rocky point could just be moved over. The other work is just putting rock into that area so he cannot see it costing $450,000. Chairman Dinning mentioned the possibility of the county and Forest Service entering into an agreement for this work. Chairman Dinning said this road is probably a RS2477 road as it was there when mining was occurring. Chairman Dinning questioned if there is any advantage of going down that line of thinking in which the county is able to do some road work and then be compensated by the Forest Service. Mr. Knauth briefly explained the Emergency Relief for Federally Owned Roads (ERFO) process. Mr. Knauth spoke of the five year action plan and said he would like to meet with Commissioners and members of the Forest Service to look at maps of project areas. Chairman Dinning said Commissioners support looking at the base of the Selkirks along Westside Road. Mr. Knauth said there had not been overwhelming interest from the private landowners about the Westside Road project. Chairman Dinning briefly mentioned work still needs to be done in the Myrtle Creek area. Those present briefly discussed the Grouse BMU scoping notice and it was said this matter has a greater effect on Sandpoint than Bonners Ferry, and it is closing roads that technically are not drivable now. Commissioners and Mr. Knauth spoke of the Winter Travel Plan and it was said the cost that has been allocated for this project now increased to $120,000. Chairman Dinning said Commissioners had been waiting to hear about this. Mr. Knauth said he knew peripherally that additional monies were provided and he added that the Forest Service needs $270,000 per year for a total of three years in order to complete the analysis, but no one has promised those funds. Chairman Dinning said his issue is that the other two districts were aware of this, but Boundary County had not been updated. Mr. Knauth said he is not sure how those other districts obtained this information. Commissioners said Road and Bridge will contact the Forest Service about brushing Boundary Creek Road. Those present talked about roads in this area as well as Bog Creek Road. Chairman Dinning said he knows the Forest Service has to implement Fish and Wildlife Service rules, but when it is stated that one cannot travel the road and that the road is gated, it is in effect closed in his mind, but it is being called an open road so then let us have access. Commissioner Pinkerton said if it is considered an open road, then it is open. Commissioner Pinkerton said the Border Patrol has unimpeded access on roads. The meeting with Mr. Knauth ended at 10:37 a.m. Commissioner Pinkerton moved to adopt Resolution 2016-24. A resolution pertaining to Boundary County Solid Waste Department waste tire storage sites. Commissioner Kirby second. Motion passed unanimously. Resolution 2016-24 reads as follows: BOUNDARY COUNTY RESOLUTION 2016-24 Waste Tire Storage Sites Whereas, Boundary County is a political subdivision of the State of Idaho; Whereas, the Board of County Commissioners, County of Boundary, State of Idaho, has the authority to act on behalf of the Boundary County; Whereas, the Board of County Commissioners, County of Boundary, State of Idaho has the authority to grant authorization for the ownership and operation of a waste tire storage site pursuant to Idaho Code 39-6502; Whereas, the Board of County Commissioners, County of Boundary, State of Idaho pursuant to Idaho Code 39-6501, et al. is aware of the requirements to issue a permit or provide written authorization for the operation of a waste tire storage site; Whereas, the Board of County Commissioners, County of Boundary, State of Idaho supports and encourages the reuse and recycling of waste tires. The Board finds the paramount public interest in regulating waste tires is to protect public health and safety. In particular, the Board is concerned with eliminating potential fire hazards; minimizing or eliminating potential breeding grounds for disease-bearing insects; and eliminating potential sources of surface and ground water contamination. Whereas, after discussion between the Board of Commissioners, Boundary County Solid Waste Department and receiving input from the public; Whereas, Boundary County has a need for the publics’ ability to dispose of tires and Boundary County has the facilities to provide a waste tire storage site for the public; Whereas, after considering public comment, the Board of County Commissioners, County of Boundary, State of Idaho, find it in the public interest to have a waste tire storage site; Whereas, Commissioner Pinkerton moved to authorize Boundary County Solid Waste Department to create a waste tire storage site in compliance with Idaho Code 39-6501, et. al.; Whereas, the motion was seconded by Commissioner Kirby and no further discussion was had; and Whereas, Commissioner Dinning, as Chairman of the Board of County Commissioners, called for a vote on the motion and both Commissioner Pinkerton and Commissioner Kirby voted in the affirmative. Now Therefore Be it Resolved that Boundary County Commissioners authorized the following: 1. That the Boundary County Solid Waste Department is authorized to act as a waste tire storage site. 2. Boundary County Solid Waste Department is authorized to store up to 5,000 tires. 3. Boundary County Solid Waste Department shall maintain financial assurance in the form of a minimum financial assurance of two dollars and fifty cents ($2.50) per tire authorized to be stored at the site. The financial assurance shall be set-aside in the budget of the Boundary County Solid Waste Department. The amount of financial assurance may be adjusted, if necessary, each year in accordance with the consumer price index on October 1st of each year. 4. The Boundary County Solid Waste Department shall record and maintain on-site for a period of three (3) years, operational records including, but not limited to, the daily quantity of tires transported to and from the site, and the estimated quantity of tires located at the site. 5. Waste tires may be disposed at a permitted public or private municipal solid waste landfill with an approved operating plan only if the waste tires have been processed to meet the following criteria: a. The volume of one hundred (100) unprepared randomly selected whole tires in one (1) continuous test period must be reduced by at least sixty-five percent (65%) of the original volume as specified in subsection (3) of this section. No single void space greater than one hundred twenty-five (125) cubic inches may remain in the randomly placed processed tires; or b. The tires shall be reduced to an average chip size no greater than sixty-four (64) square inches in any randomly selected sample of ten (10) tires or more. No more than forty percent (40%) of the chips may exceed sixty-four (64) square inches. 6. Tire volumes shall be calculated as follows: a. Unprocessed whole tire volume shall be calculated by randomly placing one hundred (100) unprepared randomly selected whole tires in a rectangular container and multiplying the depth of unprocessed tires by the bottom area of the container. b. Processed tire volume shall be determined by randomly placing the processed tire test quantity in a rectangular container and leveling the surface. It shall be calculated by multiplying the depth of processed tires by the bottom area of the container. Dated this 20th day of September, 2016 COUNTY OF BOUNDARY BOARD OF COUNTY COMMISSIONERS s/_______________________________________________ Dan Dinning, Commissioner s/________________________________________________ LeAlan L. Pinkerton, Commissioner s/________________________________________________ ATTEST: Walt Kirby, Commissioner s/__________________________________________________ Glenda Poston, Boundary County Clerk Recorded as instrument #268465 Commissioner Pinkerton moved to sign the Real Estate Purchase Contract and Quit Claim Deed for Kevin and Amanda Merrifield. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Memorandum of Agreement with the Idaho Army National Guard for shared usage of the Bonners Ferry Readiness Center (Armory). Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to adopt Resolution 2016-25. A resolution pertaining to the lease to rent office space in the Bonners Ferry Readiness Center (Armory). Commissioner Kirby second. Motion passed unanimously. Resolution 2016-25 reads as follows: RESOLUTION 2016-25 A MEMORANDUM OF AGREEMENT BETWEEN BOUNDARY COUNTY, STATE OF IDAHO AND THE IDAHO ARMY NATIONAL GUARD FOR SHARED USAGE OF THE BONNERS FERRY READINESS CENTER (AMORY) WHEREAS, Boundary County learned the National Guard Unit in Bonners Ferry was relocating and no longer needed to utilize their one-half interest of the Readiness Center located at 6566 Main Street, Bonners Ferry, Idaho; and, WHEREAS, Boundary County owns the remaining one-half interest of the Readiness Center and finds it in the county’s best interest to utilize the entire facility for the purpose of conducting county business; and, WHEREAS, the Idaho Army National Guard has agreed to lease its one-half interest to Boundary County, via a Memorandum of Agreement, for an initial two-year period at a yearly rate as set forth in the Memorandum of Agreement; and, WHEREAS, said Memorandum of Agreement will be reviewed annually prior to the anniversary of its effective date for financial impacts, and in addition, the Memorandum of Agreement may only be modified by the written agreement of the parties, duly signed by their authorized representatives; and, NOW THEREFORE BE IT RESOLVED, that the responsibilities of both parties will be followed as listed in and required by said Memorandum of Agreement. PASSED AND ADOPTED THIS 20TH DAY OF SEPTEMBER, 2016 BOUNDARY COUNTY BOARD OF COMMISSIONERS s/______________________________ Dan R. Dinning, Chairman s/______________________________ LeAlan L. Pinkerton, Commissioner s/______________________________ Walt Kirby, Commissioner Attest: s/_______________________________ Glenda Poston, Clerk Recorded as instrument #268666 Commissioner Pinkerton moved to sign the Medical Services Contract with Bonners Ferry Family Medicine for the Boundary County Sheriff’s Office inmates. Commissioner Kirby second. Motion passed unanimously. Chairman Dinning discussed matters pertaining to grooming involving Boundary County and Stimpson Lumber Company. Commissioners briefly discussed receiving notice that Idaho Forest Group has requested designation for a 129,000 pound truck route. Commissioners tended to administrative duties. Commissioner Kirby left the meeting. 11:00 a.m., Attorney Andrakay Pluid joined the meeting. Commissioner Pinkerton moved go to into executive session pursuant to Idaho Code 74-206(1)a, to consider hiring a public officer, employee, staff member or individual agent. Chairman Dinning yielded the chair to second. Commissioners voted as follows: Chairman Dinning “aye” and Commissioner Pinkerton “aye”. Motion passed unanimously. The executive session ended at 11:54 a.m. No action was taken. Commissioners authorized Road and Bridge to assist the Boundary County Museum with a historical find. Commissioners recessed for lunch at noon. 1:30 p.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. 1:30 p.m., Restorium Administrator Karlene Magee and Assistant Administrator Pam Barton joined the meeting to discuss staffing matters, vacation and compensatory hours allowed to carry over, and workers’ compensation. Ms. Magee informed Commissioners that she is short staffed at the Restorium. Those present discussed how many compensatory and vacation hours an employee is allowed to carry over into the next year, 48 hours being the limit for compensatory time. Clerk Poston said if an employee has 50 hours of compensatory time, 48 hours will be compensatory time and two hours will be paid. The meeting with Ms. Magee and Ms. Barton ended at 1:52 p.m. Commissioner Pinkerton moved to approve family medical leave for a county employee. Commissioner Kirby second. Motion passed unanimously. 2:00 p.m., Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye”, and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 2:25 p.m. No action was taken. There being no further business, the meeting adjourned at 2:30 p.m. /s/ DAN DINNING, Chairman ATTEST: /s/ GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk