County commission minutes, June 24-25 |
| July 12, 2013 |
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*** Blue Sky Broadcasting Reporter Mike Brown was present at the meetings throughout the day. Commissioners said the opening invocation and Pledge of Allegiance. Mr. Gutshall spoke briefly
of a land slide on Mr. Gutshall said Road and
Bridge will start to cut and rip out Chairman Dinning and Mr.
Gutshall discussed the grader work needed around The meeting with Mr.
Gutshall ended at Commissioners tended to administrative duties. Chairman Dinning said after reviewing the maintenance “to do” list, what is left is to construct a small short fence for the border between the Courthouse lawn and the parking areas to the south. Commissioners decided to just paint the top of the concrete barrier a bright color so it stands out. The meeting with Mr. Kothe
ended at The meeting with Mr.
Naumann was postponed until Mr. Wilson said it’s budget time so it’s time to talk about the county’s computer technical support needs. It would be good to reassess those needs since the county came up short on maintenance hours this year. Mr. Wilson suggested trying to canvass the county a bit better as Computer Arts hasn’t provided any support for the Sheriff’s Office. Mr. Wilson said Computer Arts provides service to approximately 70 law enforcement agencies in the state so it’s not new to them. Computer Arts can also provide adequate coverage to all departments, but the problem is the cost would come from different budgets. Mr. Wilson said from his perspective he sells hours and how those hours are allocated is up to the various departments. Assessor Ryals questioned if it’s safe to assume that the servers themselves are eating up more time than they used to. Mr. Wilson said one of the reasons more hours are being used is that this particular year was the installation of new servers so that did consume more time, but basically IT is not getting smaller and the needs just tend to grow. Clerk Poston said if anything the amount of hours needed had reduced, but she had looked at it as the IT hours were more for the Courthouse. If the Solid Waste Department, Restorium and Road and Bridge Department had IT issues, that wasn’t considered in the hours purchased. The hours were just sort of an umbrella for the Courthouse and Extension Office, according to Clerk Poston. Assessor Ryals asked if the county was being too cavalier with the amount of hours or is something else eating them up. Assessor Ryals said waiting three weeks doesn’t work well for him and he mentioned having to wait to address virus issues. Mr. Corwin said when he comes to work on issues at the Courthouse his “to do” list is full so he has to prioritize and he referenced older equipment and issues associated with that. Mr. Corwin mentioned the old server and backup equipment and in that process he encountered more issues that he can’t fix due to time and costs. Mr. Corwin said he feels like he’s playing catch up rather than getting ahead of the game. Chairman Dinning discussed the monthly fee. Historically the yearly amount budgeted for IT hours has been under $9,300. It was said the county is at 70% of the year, but 90% of the hours have been used. Chairman Dinning suggested Mr. Falcon, Assessor Ryals and Clerk Poston sit down and figure out what the IT needs are. Chairman Dinning asked Mr. Wilson and Mr. Corwin to plan long range. Clerk Poston briefly mentioned the video camera that had been sitting unused in the Commissioners’ Office that is now to be used for court purposes and issues associated with that. Clerk Poston said she doesn’t know much about that video conferencing camera, but there have been little issues that keep coming up. Clerk Poston said if there are IT needs for the Probation Department, she will need to know for the upcoming budget. Mr. Wilson said Computer Arts can somewhat see what is on the horizon for IT needs, but he is not at the Courthouse everyday. Those present discussed bringing enough of the departments to the table to look at this matter as a whole. Mr. Wilson discussed ways to save money. Mr. Corwin spoke of encountering the different needs of various offices and he mentioned he can provide some influence for decisions, but he doesn’t have the authority. Chairman Dinning asked if there is opportunity to save money overall. Mr. Wilson spoke of a project that was started to connect Mr. Falcon’s mapping information to the Sheriff’s Office, but he’s hit a road block so the system is half connected. Mr. Wilson spoke of what is still needed to be purchased to connect the system to the Sheriff’s Office. Commissioner Kirby clarified with Mr. Falcon what information the Sheriff’s Office could use. Mr. Brown said the only advantage for IT services for the Probation Office is to have connection to the Idaho Statewide Trial Court Automated Records System (ISTARS). Clerk Poston said more licenses for the ISTARS would need to be purchased. Chairman Dinning said at this point Mr. Falcon, Assessor Ryals and Clerk Poston should meet with Computer Arts. Mr. Wilson said Computer
Arts works with 33 Chairman Dinning said the key players will get together to discuss IT needs. Mr. Wilson said he wouldn’t charge for that time and type of meeting as it’s beneficial and in everyone’s best interest. The meeting with Computer
Arts ended at Commissioners tended to administrative duties. Treasurer Fessler stopped by Commissioners’ Office regarding a tax matter. Commissioner Kirby moved to grant an extension of time to pay taxes for parcel #MH61N01W25615AA for one year. Commissioner Pinkerton second. Motion passed unanimously. Treasurer Fessler left at Commissioner Pinkerton moved to approve the minutes of June 10 & 11, 2013 and June 17 & 18, 2013. Commissioner Kirby second. Motion passed unanimously. Ms. McFaddan briefly spoke of the new district forest ranger. Ms. McFaddan said her office is quiet, but staff has been working the fires outside of the local area and other staff members are working on Collaborative Forest Landscape Restoration Projects (CFLRP). Ms. McFaddan said the Forest Service is on schedule for the projects she mentioned including the Twenty Mile project. The appeal period for this project ends in November and the hope is to advertise in June. The Kriest project decision is in April and can be awarded later in year 2014. Chairman Dinning asked if the Forest Service has all cooperative agreements in place in case of a large fire. Ms. McFaddan said yes. Ms. McFaddan said the
Forest Service is still working with the Border
Patrol on the The meeting with Ms.
McFaddan ended at Commissioners tended to administrative duties.
Commissioner Pinkerton moved to authorize the Chairman to sign the Idaho Department of Parks and Recreation Request for Reimbursement/Close-out Report for the Deep Creek Restroom Project, Grant #WW12-1-11-1. Commissioner Kirby second. Motion passed unanimously. The meeting with Mr. Naumann ended. Deputy Clerk Ryals and Mr. Naumann left the meeting.
Mr. Niemeyer said he is
working to move forward from the last meeting
and he wanted to provide an update from over the
last two weeks such as where the process is at
for appraisals and review. Mr. Niemeyer mentioned the determination of value letters and said that JUB has received the appraisals and review. Comments were made on the formatting, but not directly associated with values of properties and there have been revisions based on those comments. To move forward the county has to take action on the determination of values. Airport Manager Dave Parker had also provided comments, which had to do with language. Chairman Dinning said once these appraisals are accepted, the county is locked into the process with the properties and what if the property owners said “no thanks”. Mr. Niemeyer said this is only agreeing on the appraised value and it’s just signing off that Commissioners accept what is in the reports. This is what JUB needs to finalize the offer letters. Negotiations can’t be started until the fair market value assessment and that is what the appraisal is. Mr. Niemeyer said Attorney
Hull had questions on offer letters. These are
two page documents that identify the property
owners, the parcel and clauses pertaining to if
imminent domain is to be utilized. The letter
breaks down the offer of the appraisal based on
the determination of value. Attorney Mr. Gardiner said the Airport Board has a drop dead date from the Federal Aviation Administration (FAA), which is July 2013, and the Board is up against the wall on that so there is urgency. Mr. Niemeyer said if the owner doesn’t provide acceptance and can’t negotiate an agreement before that time frame, it changes the schedule for property owner’s movement on the house and pushes the matter into the 2014 grant. The goal was to get as much done this year as possible and it really changes the schedule for the property owner, not the county. Mr. Gardiner said some offers may be delayed, but the county can proceed with the offers that are accepted. Chairman Dinning said the county would not be penalized and Mr. Gardiner agreed. Mr. Niemeyer spoke of the grant processes and cycles and he said if there are delays for the year 2013 grant, those issues will be at the front of the line for year 2014 grants sometime in spring versus later in summer. Ms. Grimm said some language on the decision letter could be inserted so the process doesn’t go on forever. Mr. Gardiner mentioned
another point in that the grants for year 2013
come from the Seattle FAA Office, but will now
move to the Chairman Dinning mentioned notifying the seller so the plan could be reviewed. It was asked if the county can get out of the process if an agreement was made, but then grant funds became unavailable. Mr. Niemeyer said he has avoided those issues as they don’t come off well so he would work with Attorney Hull on that. The property owners have to be approached with a realistic offer. This is the county’s program and the FAA doesn’t take part until an agreement is accepted. The county has to get to that position on its own and at the risk with going forward with the program. It was asked if the owners will be aware the letter is not a legally binding document. The offer will be made and the appraisal information will be presented to the property owners and it’s taken very seriously, according to Ms. Grimm. Ms. Grimm said the offers aren’t put out there “loosey-goosey” and to say “unless funding is not available.” If JUB receives the green light from Commissioners, document packages will be ready and may be ready by the end of today, according to Mr. Niemeyer. Mr. Gardiner said the important thing is there has been communication with the FAA and funds are still in the loop. The meeting with JUB ended
at Commissioners tended to administrative duties. 12:
*** Mr. Marks reviewed claims
history for Mr. Marks discussed a
transfer of debt to a surplus note. Mutual of Chairman Dinning asked why the accounts are non-interest bearing and Mr. Marks said that would be addressed. Clerk Poston said some funds would be invested, but not all. For any public entity that is self-funded IBNR has to be included according to Idaho Code. Those present reviewed the notes to the financial statements. Clerk Poston said Bill Brown, Chairman on the GEM Plan Board had made a comment about the counties’ premiums, but that hasn’t been voted on. Mr. Marks reviewed
Obamacare requirements for employers with 50 or
more employees, and part time employees working
30 hours or more have to be provided health
insurance by their employer.
Clerk Poston spoke of
ability to charge employee and dependent 5% and
Mr. Marks said if insurance is deemed affordable
by the employee, then it’s deemed affordable for
dependents, according to the Internal Revenue
Service (IRS). Mr. Marks said Mr. Marks spoke of the fees related to providing insurance for the employee and any dependents. GEM Plan, being self funded helps to avoid specific fees, but there are also fees that will increase. Mr. Marks said if the grandfather clause status is given up, companies still have to offer pediatric dental and vision coverage. If the county drops vision and dental coverage, the grandfather clause will not be affected, according to Mr. Marks. Clerk Poston asked if GEM Plan will come up with a cafeteria plan in the future. Mr. Marks said if that is something the county is interested in, he could send the information. Mr. Marks said half a trillion dollars will be cut from Medicare. The meeting with Mr. Marks
ended at The first quote received was from Bud Clary Auto Group for a 2013 fleet/non-retail Chevrolet Express Passenger AWD 1500 135” LS CH at a cost of $30,716. The second quote was from Taylor and Sons Chevrolet for a 2014 Chevrolet Express AWD Passenger Van at a cost of $28,440.22. Commissioners said Taylor
and Sons Chevrolet is the apparent low quote at
$28,440.22. Taylor and Sons Chevrolet agree to
deliver for the price listed and all applicable
fees. Commissioners said the Sheriff’s Office
staff brought the quotes to Commissioners’
Office and had recommended Commissioner Kirby moved to accept quote of $28,440.22 from Taylor and Son’s Chevrolet for a 2014 Chevrolet Express AWD Passenger Van. Commissioner Pinkerton second. Motion passed unanimously. The meeting to discuss and
accept quotes for a transport vehicle for the
Sheriff’s Office ended at Commissioners tended to administrative duties. Commissioner Kirby participated in the quarterly jail inspection. Commissioner Kirby returned to the meeting. Boundary County Civil
Counsel Tevis Hull joined the meeting at Commissioner Pinkerton moved to adopt Resolution #2013-27. A resolution increasing the Waterways Fund budget due to receipt of unanticipated grant revenue for the Rock Point Storage Building Addition. Commissioner Kirby second. Motion passed unanimously. Resolution #2013-27 reads as follows:
Resolution
2013-27
INCREASING THE
WATERWAYS FUND BUDGET DUE TO RECEIPT OF
UNANTICIPATED GRANT REVENUE FOR THE ROCK POINT
STORAGE BUILDING ADDITION
WHEREAS, the Board of County
Commissioners, County of Boundary, State of
Idaho, did establish an operating budget for the
Boundary County Waterways Fund for fiscal year
2012-2013; and
WHEREAS, $21,850.00 in grant funds have
been received from the State of Idaho Department
of Parks and Recreation for the Rock Point
Storage Building Addition Project; and
WHEREAS, the Boundary County Waterways Fund is
in need of additional revenue for fiscal year
2012-2013; and
WHEREAS, the addition of this revenue
does not affect the tax levy for
WHEREAS, it is appropriate to increase
the Boundary County Waterways Budget Revenue
Account Number 38-00-324-0000 and the Waterways
Budget Expense Account Number 38-00-807-00,
Capital-Construction, in the amount of
$21,850.00.
NOW THEREFORE,
upon motion duly made, seconded and unanimously
carried,
IT IS RESOLVED, that the increase to the
Boundary County Waterways Budget Revenue Account
Number 38-00-324-0000 and the Waterways Budget
Expense Account Number 38-00-807-00,
Capital-Construction, in the amount of
$21,850.00
is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is
instructed to deliver certified copies of this
resolution to the Boundary County Treasurer and
the Boundary County Auditor.
DATED this 25th day of June,
2013
BOARD OF
s/_________________________
Dan R. Dinning, Chairman
s/_________________________
LeAlan L. Pinkerton, Commissioner
s/_________________________
Walt Kirby, Commissioner
ATTEST:
s/__________________________________________________
Glenda Poston,
Clerk of the Board of
Recorded as
instrument #257859
Commissioner Pinkerton moved to adopt Resolution #2013-28. A resolution increasing the Restorium fund budget due to receipt of unanticipated grant revenue for the Restorium elevator project. Commissioner Kirby second. Motion passed unanimously. Resolution #2013-28 reads as follows:
Resolution 2013
–28
INCREASING THE
RESTORIUM FUND BUDGET DUE TO RECEIPT OF
UNANTICIPATED
GRANT REVENUE FOR THE RESTORIUM ELEVATOR PROJECT
WHEREAS, the Board of County
Commissioners, County of Boundary, State of
Idaho, did establish an operating budget for the
Boundary County Restorium for fiscal year
2012-2013; and
WHEREAS, $12,733.00 has been received
from the State of
WHEREAS, the Boundary County Restorium Fund is
in need of additional revenue for fiscal year
2012-2013; and
WHEREAS, the addition of this revenue
does not affect the tax levy for
WHEREAS, it is appropriate to increase
the Boundary County Restorium Budget Revenue
Account Number 36-00-324-0010 and the Restorium
Budget Expense Account Number 36-00-558-00,
Reserve, in the amount of $12,733.00.
NOW THEREFORE,
upon motion duly made, seconded and unanimously
carried,
IT IS RESOLVED, that the increase to the
Boundary
County Restorium Budget Revenue Account Number
36-00-0346-0010 and the Restorium Budget Expense
Account Number 36-00-558-00, Reserve, in the
amount of $12,733.00
is hereby
authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is
instructed to deliver certified copies of this
resolution to the Boundary County Treasurer and
the Boundary County Auditor.
DATED this 25th day of June, 2013
BOARD OF
s/____________________
Dan R. Dinning, Chairman
s/____________________
LeAlan L. Pinkerton, Commissioner
s/____________________
Walt Kirby, Commissioner
ATTEST:
s/_________________________________________________
Glenda Poston,
Clerk of the Board of
Recorded as
instrument #257860 Attorney 11:10 a.m. Commissioner Pinkerton moved to go into executive session under Idaho Code #67-2345(1)f, to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. 12:20 p.m., Commissioner Kirby moved to go out of executive session. Commissioner Pinkerton second. Motion passed unanimously. Commissioners recessed for lunch at 12:30 p.m. 1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. 1:35 p.m., Commissioner Pinkerton moved to go into executive session under Idaho Code #67-2345(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye”, and Commissioner Kirby “aye”. Motion passed unanimously. 1:50 p.m., Commissioner Kirby moved to go out of executive session. Commissioner Pinkerton second. Motion passed unanimously. 1:50 p.m., Commissioners and Clerk Glenda Poston resumed holding a budget workshop. The workshop ended at 2:30 p.m. Commissioner Pinkerton moved to rescind the motion to grant an extension of time to pay taxes for parcel #MH61N01W25615A as the parcel had already been given an extension until August 2013. Commissioner Kirby second. Motion passed unanimously. 2:30 p.m., Commissioners considered a hardship exemption application filed by Lisa Kentra (Medeiros). Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Treasurer Jenny Fessler, Appraiser Ken Carpenter, and Applicant Lisa Kentra (Medeiros). The proceedings were recorded. Chairman Dinning administered the oath to Ms. Kentra. The request is to forgive taxes for year 2010. Ms. Kentra said she has had a change in her hours at work and she has also tried to budget as much as she could. The taxes for year 2009 are paid, but not for year 2010. Ms. Kentra said she works for August Home Health, but hasn’t been able to get more hours so she is working two jobs at around minimum wage. Ms. Kentra said she is trying to make payments for what taxes are owed, but she would appreciate an exemption for year 2010. Mr. Carpenter said Ms. Kentra came to the Assessor’s Office last week with questions about her home’s value. This is a house built in year 1908 and it has always been valued as having a basement when there hasn’t been one. The home is now appropriately valued as having a crawl space and that is an $8,000 difference. Ms. Kentra has been paying approximately $50 more per year since the time she purchased the home because of the basement error. Ms. Kentra said she would appreciate some credit for paying extra. Chairman Dinning asked Ms. Kentra if she could make payments for the 2011 taxes, and Ms. Kentra said yes, she would like to make payments. Ms. Kentra said she also thought to ask for some correction to the past amount she was overcharged for a basement. Commissioner Pinkerton mentioned approving the hardship exemption exceeds the amount Ms. Kentra was mistakenly overcharged so canceling the 2010 taxes actually takes care of that. Chairman Dinning asked if the county has the ability to go back to reflect the appropriate value. Mr. Carpenter said the value has been adjusted for year 2013. It was said if the Commissioners grant the hardship exemption application for year 2010, it covers the amount of $50 overpaid for eight years. Mr. Carpenter said a tax cancellation can be done for year 2012 based on the value difference of the basement. Ms. Kentra asked for clarification and Commissioners said paying the additional $50 from year 2001 to year 2009 equates to $400 and the amount of tax to be cancelled for year 2010 is $486.62. Ms. Kentra said she appreciates the help. Commissioner Pinkerton moved to approve the hardship exemption application for parcel #RPB0880007010A filed by Lisa Kentra (Medeiros) to cancel year 2010 taxes totaling $486.62, late fees totaling $9.74 and interest totaling $148.02. Commissioner Kirby second. Motion passed unanimously. The meeting to consider the hardship exemption application ended at 2:46 p.m. 2:46 p.m., Commissioners and Clerk Glenda Poston resumed their budget workshop. 3:10 p.m., Jerry Higgs stopped by Commissioners’ Office briefly. Mr. Higgs left the meeting and Commissioner and Clerk Poston resumed the budget workshop. 3:51 p.m., Assessor Dave Ryals joined the workshop. The workshop ended at 4:30 p.m. Commissioner Pinkerton moved to amend Commissioners’ prior motion to go into executive session at 11:10 a.m., under Idaho Code #67-2345(1)f, in order to reflect the discussion pertained to Boundary Volunteer Ambulance. Commissioner Kirby second. Motion passed unanimously. There being no further business, the meeting adjourned at 4:30 p.m. /s/ DAN R. DINNING, Chairman ATTEST: /s/ GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk |