| Commissioners minutes |
| February 14, 2012 |
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Commissioner Dinning moved to reaffirm the approval of Commissioners’ minutes for the weeks of November 14 & 15, 2011, November 21 & 22, 2011, and November 28 & 29, 2011. Commissioner Kirby second. Motion passed unanimously. Mr. Gutshall said his employees attended the first of three Idaho Counties Risk Management Plan (ICRMP) tailgate meetings. Mr. Gutshall said he combined this meeting with the timing of the Mining Safety Health Administration (MSHA) safety training so he has certification for that now. Mr. Gutshall said he will hold another ICRMP tailgate meeting next Thursday. Mr. Gutshall said other than that, Road and Bridge has been sanding, blading, and dealing with the slush. Mr. Gutshall informed Commissioners that he would like to continue the motion to go out to bid or accept a piggyback bid for asphalt petroleum products until tomorrow. Commissioners and Mr.
Gutshall discussed the Bonner County Public
Works Agreement pertaining to maintenance of the Chairman Smith presented
the proposed deed for the City of Mr. Gutshall informed Commissioners that the Secure Rural Schools payment should be coming soon. Commissioner Dinning moved to continue the discussion and motion to go out for bid or to accept a piggyback bid for asphalt petroleum products until tomorrow at 9:00 a.m. Commissioner Kirby second. Motion passed unanimously. Mr. Gutshall left the
meeting at Commissioner Dinning moved to approve the minutes of January 16 & 17, 2012. Commissioner Kirby second. Motion passed unanimously. Commissioner Dinning moved to approve the minutes of January 23 & 24, 2012 with the addition of the recording instrument number for Ordinance 2012-02. Commissioner Kirby second. Motion passed unanimously.
Clerk Glenda Poston, Chief
Deputy Clerk Tracie Isaac, and Deputy Clerk
Chris Peterson joined the meeting at Chairman Smith informed Commissioners that every probation department has to have a policy manual. Chief Probation Officer Stacy Brown has drafted a manual for her department that requires Commissioners’ signature. This is a policy for the probation department to use and is separate from the County’s Personnel Policy. Commissioner Kirby moved to adopt the Boundary County Community Justice Policy Manual. Commissioner Dinning second. Motion passed unanimously. Chief Deputy Clerk Tracie
Isaac said the Sick Leave Bank Committee met and
have voted Chris Peterson as Chairman of the
sick leave bank. A couple people asked if
retiring county employees could donate their
sick leave hours to the bank. Chief Deputy Clerk
Tracie Isaac said she checked with Attorney
Robinson who informed her it could be a
dangerous practice unless restrictions are
placed. Chief Deputy Clerk Tracie Isaac said she
contacted Commissioner Dinning moved to allow a retiring employee to donate up to 40 hours to the County’s sick leave bank. Commissioner Kirby second. Motion passed unanimously. Chairman Smith questioned how to determine the appropriate retirement age such as 62 years of age or the County’s rule of 80 or 90. Commissioner Dinning moved to amend his prior motion to state a retiring employee who’s age is 62 or who has met the rule of 80 or 90 will be allowed to donate up to 40 hours to the County’s sick leave bank and if that age changes, this policy will adjust with that change. Commissioner Kirby second. Motion passed unanimously. Chief Deputy Clerk Tracie
Isaac and Deputy Clerk Chris Peterson left the
meeting at Clerk Poston said the NACo prescription drug card is out in the community and nothing has changed with the program. NACo has renewed their policy with Caremark and there is a change in NACo’s agreement concerning one dollar, but Clerk Poston said she would like to leave the County’s agreement as it currently stands so the dollar still goes to the consumer. Clerk Poston informed Commissioners that 52 prescriptions were utilized last month and $1,700 was saved. Clerk Poston said she would like the County’s position to stay status quo so no action is needed. Restorium Board member Dick
Hollenbeck joined the meeting at Mr. Hollenbeck asked if he could be a liaison between Restorium Board Chairman Larry Dirks and the Board. Mr. Hollenbeck informed Commissioners of a possible new board member, which would make the number of members an even number. Mr. Hollenbeck said he would like to stay involved and Commissioner Kirby said what Mr. Hollenbeck would do for Mr. Dirks is thankful. Mr. Hollenbeck said he will get in touch with Mr. Dirks to have a letter of recommendation written for Commissioners. Mr. Hollenbeck and Clerk Poston left the meeting. Deputy Clerk Nancy Ryals joined the meeting. Commissioner Dinning moved to approve indigent application #2012-8. Commissioner Kirby second. Motion passed unanimously. Commissioner Dinning moved to approve the notice of suspension for assistance for indigent application #2012-8. Commissioner Kirby second. Motion passed unanimously. Commissioner Dinning moved to review indigent application #2011-13 in July 2012 for possible monthly reimbursement. Commissioner Kirby second. Motion passed unanimously. Commissioner Dinning moved to review indigent application #2011-2 in September 2012 for possible reimbursement. Commissioner Kirby second. Motion passed unanimously. Deputy Clerk Nancy Ryals
left the meeting at Commissioner Dinning moved
to reappoint Michael Listman to the Boundary
County Translator Board with a term to expire Commissioner Dinning moved
to reappoint Barry Coleman to the Boundary
County Translator Board with a term to expire Commissioner Dinning moved
to reappoint Peach Baker to the Restorium Board
with a term to expire Commissioner Dinning moved to suspend Dick Hollenbeck’s reappoint to the Restorium Board due to the understanding Jeannie Robinson may possibly replace him. Commissioner Kirby second. Motion passed unanimously. Commissioners tended to administrative duties. Treasurer Jenny Fessler
joined the meeting at Commissioner Dinning moved
to extend the time to pay the first half of year
2011 taxes until Commissioner Dinning moved
to grant an extension of time to pay year 2011
taxes for parcel #PP63N01E235401A until Commissioner Dinning moved
to cancel costs totaling $350 for parcel
#RPB0360005005BA if the year 2008 taxes are paid
by Treasurer Fessler left the
meeting at Commissioner Dinning moved to sign the Idaho Department of Lands Memorandum of Understanding for hazardous fuels treatment for a grant amount not to exceed $107,000. Commissioner Kirby second. Motion passed unanimously. There being no further
business, the meeting recessed until tomorrow at Commissioner Kirby moved to
amend the agenda for Mr. Gutshall met with
Commissioners to discuss bid details for asphalt
petroleum products for road maintenance. Mr.
Gutshall said this year’s bid will be a normal
bid like any other year and it’s for asphalt
used to chip seal. Two companies, Idaho Asphalt
and Western Materials, typically bid on this,
according to Mr. Gutshall. This year Idaho
Asphalt approached the Highway District in the
Coeur d’ Alene area and offered them a chance to
piggyback immediately on last year’s bid. Mr.
Gutshall said he looked at those bids and the
oil is the same used on highways so he cannot
participate in that bid unless he wants to
change his oil, which he does not. Mr. Gutshall
said he was offered an opportunity to piggyback
on the same bid he used last year and it would
be using the right oil. Mr. Gutshall said
because the product CMS-2P has more diesel
content it costs more and since last year’s
piggy back was on Commissioners talked about
the varying costs of materials. Mr. Gutshall
said Commissioner Kirby moved to go out to bid for 2012 preventative maintenance on roads and highways, asphalt petroleum products. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioners and Mr. Gutshall discussed Secure Rural Schools funding and what could happen to his budget if it’s not reauthorized. Mr. Gutshall said Road and Bridge could lose two mechanics and four operators and he wouldn’t be able to fund a portion of the GIS program. Mr. Gutshall listed which operating costs he could not change such as heating and communication costs and which items he would reduce. Assessor Dave Ryals joined the meeting. Those present discussed if the loss of Secure Rural Schools would affect the decision to seek a cost of living increase. Chairman Smith said speaking for himself he thinks a cost of living increase should be sought for the employees. Mr. Gutshall said he agrees as well. If layoffs occurred, it would be a temporary thing, according to Chairman Smith. Mr. Gutshall spoke of Road and Bridge machinery that is paid off and he said his budget is in good shape for that. Assessor Ryals said everyone this year will find out the Making Work Pay credit is gone. That is an $800 credit that couples won’t get this year. Each person will give up $400 in their tax return and that is going to hurt, according to Assessor Ryals. Mr. Gutshall and Assessor
Ryals left the meeting at Commissioner Kirby moved to
sign the letter of support for the 10:00 a.m., Commissioners held a public hearing on Planning and Zoning Application #12-001, a subdivision by Applicant Larry and Martha McNutt. Present were: Chairman Ron Smith, Commissioner Walt Kirby, Deputy Clerk Michelle Rohrwasser, Planning and Zoning Administrator Mike Weland, and Applicants Larry McNutt and Martha McNutt. The hearing was recorded. Chairman Smith briefly reviewed the public hearing procedures. No member cited a conflict of interest. Chairman Smith opened the hearing to public testimony and asked the applicant to give an opening statement. Mr. McNutt said when he
received the rezone for this property he wanted
to create four lots along the highway. Mr.
McNutt said the highway side of the property is
zoned commercial and he would build the homes on
the back side of the property, which is zoned
residential. Mr. McNutt said he would just be
continuing with that plan. Mr. McNutt said he
understands he has some requirements to meet for
the Idaho Transportation Department (ITD) as the
project progresses. Mr. McNutt said the property
has been used for commercial purposes, so he has
to obtain another permit from ITD. Mr. McNutt
said he has his equipment on the property and if
his application is approved, he will rough in
the roads. Commissioners asked for the location
and Mr. McNutt said the property is located off Chairman Smith said there are some comments from County GIS Mapper Gary Falcon as to road name designation and Mr. McNutt said he also has a copy. Chairman Smith said the ITD conditions will be included in the motion if the application is approved as well as the road name issues.
Chairman Smith requested the staff report. Mr. Weland said except for ITD and Mr. Falcon, there has been no public comment. Mr. Weland said ITD’s requirements and Mr. Falcon’s letter can be addressed as conditions for approval if Commissioners choose. Chairman Smith said this application is for a short plat so it didn’t go before the Planning and Zoning Commission and Mr. Weland said that was correct. No one from the public was present to speak in favor, uncommitted, or against the application. Commissioners closed the hearing to public comment. Chairman Smith said Commissioners could make a motion to approve the application if Mr. McNutt resolves the issues with ITD and Mr. Falcon. Mr. Weland said those conditions could be resolved as the project progresses. Chairman Smith said if the application is approved, Mr. Weland will prepare the Findings and Decision based on the conditions. Commissioner Kirby moved to approve Planning and Zoning Application #12-001, a subdivision requested by Larry and Martha McNutt, based on the conditions of compliance with the Idaho Transportation Department and the County’s GIS requirements. Chairman Smith yielded the chair to second. Motion passed unanimously. The hearing for Planning
and Zoning Application #12-001 ended at Commissioners tended to administrative duties. There being no further
business, the meeting adjourned at /s/ RONALD R. SMITH, Chairman ATTEST: /s/ GLENDA Poston, Clerk By: Michelle Rohrwasser, Deputy |