County Commission minutes, October 17-18 |
| October 31, 2011 |
|
Mr. Gutshall said Road and
Bridge has done a lot of work in the Curley
Creek area near the Ronniger property. Mr.
Gutshall said he is now waiting for salt to come
in for winter. The crusher is running great and
there is gravel to haul. Mr. Gutshall said he
still has to put ¾ rock on the Farm to Mr. Gutshall said he has budgeted for one more pickup truck and he presented three quotes as required by Idaho Code. Mr. Gutshall said Riverside Auto had the highest quote followed by Taylor Parker and Dave Smith with the lowest quote of $25,708. This would be a truck used by the Assistant Superintendent, according to Mr. Gutshall. Commissioners will schedule a motion to select a quote the next meeting with Road and Bridge. Commissioner Kirby moved to approve the minutes of October 10 & 11, 2011. Chairman Smith yielded the chair to second. Motion passed unanimously. Mr. Gutshall left the
meeting at Commissioners tended to administrative duties. Commissioner Kirby moved to accept the filter quote from Car Quest as they had the lowest quote. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to authorize the Chairman to sign the Panhandle Area Council, Wildland Urban Interface Fire Mitigation Project, Professional Services Contract Amendment #7. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to sign the letter to the Forest Service regarding the East Fork Meadow Creek Supplemental Environmental Assessment. Chairman Smith yielded the chair to second. Motion passed unanimously. Treasurer Jenny Fessler
joined the meeting at Commissioner Kirby moved to certify the delinquent Cabinet Mountain Water District accounts for year 2011 to the Real Property Roll for collection for the following parcels: #RP60N01W137100A for $565.38, #RP60N01W261152A for $565.56, #RP60N01W261152A for $565.56, #RP60N01E072781A for $239.46, #RP011400010160A for $570.00, #RP61N01E088860A for $571.42, #RP61N01E088851A for $571.42, #RP61N01E088410A for $571.42, #RP002600010010A for $392.12, #RP61N01E124700A for $571.60, #RP60N01W288401A for $232.28, #RP60N01E054880A for $610.10, #RP60N01W271350A for $229.74, #RP61N01E082100A for $566.78, #RP60N01W234700A for $137.84, #RP61N01E102850A for $564.94, #RP61N01E155476A for $121.76, #RP61N01E155476A for $203.54, #RP60N01W242500A for $193.18, #RP61N01E124500 for $542.40, #RP61N01E119461A for $565.56, #RP00340001011A for $472.58, #RP61N01W344801A for $176.18, #RP61N01E101501A for $838.32, #RP60N01W263610A for 565.52, #RP60N01W243740A for $769.24, #RP61N01E150013A for $104.62, #RP60N01W022412A for $571.02, #RP61N01E158752A for $224.94, #RP61N01E038400A for $567.26, #RP60N01E067230A for $570.42, #RP61N01W356525A for $565.56, and #RP61N01E107960A for $568.58. Chairman Smith yielded the chair to second. Motion passed unanimously.
Commissioner Kirby moved to certify the delinquent Three Mile Water District accounts to the Real Property Roll for collection for the following parcels: #RP62N02E078560A for $367.66, #RP62N01E115800A for $406.72, #RP62N01E111351A for $56.76, #RP62N01E142841A for $52.68, #RP003200000R60A for $158.62, #RP62N01E108560A for $81.02, #RP62N02E174510A for $285.60, #RP62N02E212411A for $340.08, #RP62N01E140765A for $153.28, #RP62N02E161501A for $390.74, #RP62N01E123400A for $135, #RP62N01E126611A for $353.34, #RP62N02E153160A for $201.68, #RP62N02E160300A for $344.70, #RP62N01E123150A for $364.90, #RP62N01E152260A for $225.70, #RP62N02E174665A for $353.28, #RP004000000030A for $127.12, #RP62N01E117510A for $350.04, #RP62N01E126900A for $256.56, and #RP62N02E173300A for $146.88. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to certify delinquent Deferred taxes for parcel #RP61N01W020760A to the Real Property Roll for collection of $3.00. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to certify the following delinquent personal property tax to Real Property Roll for collection: #PPB00000339010A certified to #RPB00000339010A for $1,290. Chairman Smith yielded the chair to second. Motion passed unanimously. Treasurer Fessler left the
meeting at 10:15 a.m., Commissioners contacted Nancy Mabile with Panhandle Area Council via telephone for the meeting involving grant paperwork for the Restorium elevator. Commissioner Kirby moved to authorize the Chairman to sign the Citizen Participation Plan for the Idaho Community Development Block Grant for the proposed Restorium elevator. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to
adopt Resolution 2012-1. Fair Housing Resolution
for the
FAIR HOUSING RESOLUTION
Resolution #2012-1
LET IT BE KNOWN TO ALL PERSONS OF the County of
Boundary, Idaho that discrimination on the basis
of race, color, religion, gender or national
origin in the sale, rental, leasing or financing
of housing or land to be used for construction
of housing or in the provision of brokerage
services is prohibited by Title VIII of the 1968
Civil Rights Act (Federal Fair Housing Law).
It
is the policy of
BE
IT RESOLVED that within available resources the
County will assist all persons who feel they
have been discriminated against because of race,
color, religion, gender, national origin,
disability or familial status to seek equity
under federal and state laws by referring them
to the U.S. Department of Housing and Urban
Development, Office of Fair Housing and Equal
Opportunity, Compliance Division.
BE
IT FURTHER RESOLVED that the County shall
publicize this Resolution and through this
publiCounty shall encourage owners of real
estate, developers, and builders to become aware
of their respective responsibilities and rights
under the Federal Fair Housing Law and
amendments and any applicable state or local
laws or ordinances.
SAID PROGRAM will at a minimum include: 1)
publicizing this resolution; 2) posting
applicable fair housing information in prominent
public areas; 3) providing fair housing
information to the public; 4) preparing a fair
housing impediments analysis; and 5) declaring
April as Fair Housing Month.
EFFECTIVE DATE
This Resolution shall take effect
s/_____________________________
Ron Smith, Chairman
Attest:
s/_______________________________
Glenda Poston,
Clerk Recorded as instrument #252155 Commissioner Kirby moved to
authorize the Chairman to sign the Grievance
Procedure for Commissioner Kirby moved to sign the Policy Regarding Non-discrimination on the Basis of Disability. Chairman Smith yielded the chair to second. Motion passed unanimously. Chairman Smith said he will work on a narrative for the Restorium elevator grant and send it in. Mr. Dirks will contact the necessary individuals for letters of support. The call with Ms. Mabile
ended at
Commissioner Kirby moved to sign any future documents relating to the Restorium elevator grant. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to authorize the Chairman to sign the Bureau of Homeland Security 2011 Emergency Management Planning Grant award documents. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioners tended to administrative duties. Commissioner Kirby moved to adopt the Red Shirt Friday Proclamation. A proclamation in support of all the Country’s armed forces. Chairman Smith yielded the chair to second. Motion passed unanimously.
red shirt fridays proclamation
from the
BOUNDARY
The Board of County Commissioners passed
a proclamation on
WHEREAS, In view of our current military
members and veterans who have served to preserve
the freedoms we so enjoy in
WHEREAS, The patriotic spirit may
continue to infuse this country with its solid
character, sound family values, and good common
sense; and
WHEREAS, the Red Shirt Fridays embodies
honesty, integrity, courage, compassion,
respect, a strong work ethic, and patriotism;
and
WHEREAS, on October 3, 2009, one of our
own was killed in Afghanistan representing the 4th
Infantry Division, Fort Carson, Colorado; may we
continue to show our support of those serving in
harms-way; and
WHEREAS, the military member/veteran
continues to play a significant role in the
culture and economy of
WHEREAS, the ongoing contributions made
by military members/veterans to their
communities should be recognized and encouraged,
by wearing a red shirt on Fridays.
NOW, THEREFORE, the Board of County
Commissioners of Boundary County by virtue of
the authority vested in us by the Constitution
of the State of Idaho, do hereby proclaim,
October 21, 2011, and every Friday after to be
Boundary County Day to Remember Red Shirts Till
They Come Home, and encourage employees of
Boundary County to observe each Friday by
wearing a red shirt to honor those who serve and
those who have served in America’s Armed Forces.
Passed this 17th day of October,
2011.
BOARD OF COMMISSIONERS
s/______________________________
RONALD R. SMITH, Chairman
s/______________________________
DAN R. DINNING, Commissioner
s/______________________________
WALT KIRBY, Commissioner
Attest:
s/_____________________________
GLENDA POSTON, Clerk
To the Board of
11:14 a.m., Sheriff’s Office Administrative Deputy Crystal Denton, Clerk Glenda Poston, and Sheriff Greg Sprungl joined the meeting to discuss the office lease with BFI. Ms. Denton spoke of the amount of space needed for the Sheriff’s staff and equipment. Ms. Denton said the lease just increased to $850 per month and she feels it is best to sign a yearly lease rather than a two year lease. Those present reviewed the terms of the lease. Ms. Denton spoke of water damage that was sustained in the basement due to a failed drain pipe and Sheriff Sprungl spoke of having to pay an $800 repair bill for the air conditioning unit that belongs to the management company as the management company refused to pay the bill. Commissioner Kirby moved to authorize the Chairman to sign the building lease with BFI, Inc. for the Sheriff’s Office space. Chairman Smith yielded the chair to second. Motion passed unanimously. The meeting with Ms.
Denton, Clerk Poston, and Sheriff Sprungl ended
at Mr. Johnson said the matter involving postponing the public hearing on the proposed Ambulance district petition to January really isn’t very long and he feels it will be better to put the hearing off due to the holidays. Mr. Johnson said the Board of Trustees has passed new bylaws for the Hospital and they have been reviewed by the Hospital’s counsel. Commissioners were presented with a copy of the bylaws. These bylaws adhere to all State statutes that they should and the Hospital would like to have these bylaws in place by January. Mr. Johnson asked Commissioners to review the bylaws. Mr. Johnson updated Commissioners on various Hospital matters. Mr. Johnson said Dr. Schneider took over Dr. Newhouse’s family practice. The Hospital is still recruiting and there is good interest from an internal medicine physician. Mr. Johnson said as far as finances, outpatient services have been slow throughout the entire year. The Hospital is at a break even point, but slightly in the red. Inpatient services have been very busy. Mr. Johnson invited Commissioner Kirby and Commissioner Dinning to tour the hospital facility individually. The meeting with Mr.
Johnson and Mr. Koon ended at Commissioners tended to administrative duties. Chairman Smith discussed the Computer Arts Inc., (CAI) maintenance schedule. It was said CAI is scheduled to come up every third Wednesday and Clerk Poston said there is a clipboard in her office for the various departments to sign if they have issues they need CAI to take a look at. Chairman Smith briefly explained the video conferencing equipment that is currently being installed. CAI will take a look at the video conferencing equipment the next time they come up, according to Chairman Smith. Clerk Poston said the County purchased 140 hours of time from CAI this fiscal year. Chairman Smith said the Courthouse is probably still missing the boat on recycling and now in addition to paper, plastics, cardboard, etc. can be recycled at the Courthouse. Chairman Smith explained that the amount of garbage his household generates has been reduced due to recycling. Chairman Smith spoke of the small community exemption, the 20 ton per day limit, and how the County was getting close to that amount before really getting into recycling. Chairman Smith spoke to attending a meeting held by the Border Patrol. Chairman Smith said he thought it had been about constructing a fence along the US/Canadian border, but it had turned out to be about the new Border Patrol facility, which is what would be fenced. Chairman Smith updated those present on the proposed holiday schedule. Chairman Smith spoke of how the County has not been able to issue a cost of living increase for a couple years and how some residents feel there should be a cut in pay. Chairman Smith said he would like to start thinking about the possibility of a 3% cost of living increase for the future. Chairman Smith briefly discussed a telephone call he received from a resident who felt the County was overstaffed if they were able to offer the holiday time off. Chairman Smith said he did make a mistake in a statement he made that the time off did not affect the budget as in the case of the Restorium, they did need to pay part time staff when the full time employees took the time off. Chairman Smith reviewed aloud the proposed holiday day off schedule. Chairman Smith said Clerk Poston suggested it would be better to revert to the beginning of the fiscal year rather than the calendar year for this schedule. Assessor Ryals said clearly a cost of living increase won’t happen this year, but he is in favor of the holiday schedule. Employees would rather have the cost of living increase and they do need it, but they do like the holiday schedule, according to Assessor Ryals. Assessor Ryals said some people feel the County is over staffed if the employees can take extra time off, but he wants it on the record that the County being over staffed is completely untrue as the time off does create a hardship as the other employees need to step up when offices are half staffed and this is not something offices can do on a full time weekly basis. Assessor Ryals said the time off is appreciated and he is in favor of it. Chief Deputy Clerk Tracie
Isaac said for those employees getting closer to
retirement, retirement benefits are definitely
affected if there are no cost of living
increases. Clerk Poston explained the
information on retirement benefits listed in the
Public Employee Retirement System (PERSI)
newsletter. Ms. Hampton explained that being a Commissioner Kirby asked if a 3% increase is given, how much does that equate to annually. Clerk Poston said a 3% equates to approximately $100,000. Commissioner Kirby said the cost to the taxpayer would be $100,000, and the cost of a 3% is $100,000. Commissioner Kirby suggested County departments squeeze their budgets even more to allow for a 3% increase. Chairman Smith said this next February will be the last Secure Rural Schools payment the County will receive. Chairman Smith said he is attending a Government Employees Medical (GEM) Plan meeting tomorrow and he is trying to keep the premiums down. Chairman Smith said the reason to start talking about a cost of living increase now is to keep it in mind and to look forward. Clerk Poston said everyone took the Idaho Counties Risk Management Program (ICRMP) training to help in a County insurance premium reduction, but there had also been an increase of an equal amount. Chairman Smith spoke of the grandfather clause for the GEM plan and how insurance companies are trying to force counties and small businesses to switch to the Presidents’ health care plan. The elected
officials/department heads meeting ended at Those present discussed funds totaling $15,000 for use towards herbicides. Mr. Guthrie said State funding for the Cost Share Program will be reduced, but this year he received more funding than in the past. Those present discussed SRS and Title II funds and what they can be used for. Deputy Clerk Nancy Ryals said RAC funds come out of Title II. Mr. Guthrie and Deputy
Clerk Nancy Ryals left the meeting at 10: Mr. Sims said the City Council Member Tom
Mayo joined the meeting at Mr. Sims said during this trial period, if what ends up in those dumpsters is not acceptable to Solid Waste Superintendent Claine Skeen, the City can be asked to cease. Chairman Smith said he feels these dumpsters will work well for recycling and there won’t be any problems. Mr. Sims asked if the County is still going to leave the County’s dumpsters at Safeway and Chairman Smith said he isn’t sure. Mr. Sims discussed water services in District II. A well has been drilled at Mr. Villelli’s, but there was a lot of iron in the water so it is not the best to drink. The City has to supply the Villelli’s with water and the question is whether or not to put a treatment system in his house to soften the water or put in a new waterline. The cost of a waterline is $20,000, according to Mr. Sims. It was said Commissioner Dinning had felt the County may be happy to have their own water line for irrigation. Mr. Sims asked if the County is okay with having a well at the park. Mr. Sims said from Mr. Villelli’s house, it will cost approximately $3,500 to deal with the iron, but the County may want a softener for the water in the restroom at the park. Who will dig the well will be determined. The County was going to contribute towards the water by digging the ditch, according to Commissioner Kirby. Mr. Sims said it will cost $10,000 for Mr. Villelli’s well. Mr. Mayo said he is looking for a proposal from the County. Mr. Sims asked if a well would work for the County. Mr. Sims asked about wastewater and it was said there is always a possibility the ground may not perk. Meeting with Mr. Mayo and
Mr. Sims ended at Commissioner Kirby moved to adopt Resolution #2012-2. A resolution increasing fiscal year 2011-2012 Parks and Recreation Budget due to clerical oversight. Chairman Smith yielded the chair to second. Motion passed unanimously. Resolution 2012-2 reads as follows:
Resolution 2012-2
Increasing Fiscal Year 2011-2012 Parks and
Recreation Budget
Due to Clerical Oversight
WHEREAS, the Board of County
Commissioners, County of Boundary, State of
Idaho, did establish an operating budget for the
Parks and Recreation Fund for fiscal year
2011-2012; and
WHEREAS, the Godwin House sustained damage in
fiscal year 2010-2011 and repair work has been
on-going; and
WHEREAS, budget paperwork for fiscal year
2011-2012 reflected the fact that work is
on-going, but due to a clerical error, the
published budget for Parks and Recreation Fund
for fiscal year 2011-2012 did not get changed to
include $6,500.00 for repairs to the Godwin
House; and
WHEREAS, the $6,500.00 was levied for and
was reflected in the fiscal year 2011-2012
budget levy worksheets to the State of
WHEREAS, the Boundary County
Commissioners deem it in the best interest of
the general public of Boundary County to
increase the Fiscal Year 2011-2012 Parks and
Recreation Budget to correct the clerical error;
and
WHEREAS, the addition of this revenue
does not affect the tax levy for Boundary County
because the revenue was already reflected as
part of the levy on the budget levy sheet to the
State of Idaho; and
WHEREAS, it is appropriate to increase
the fiscal year 2011-2012 Parks and Recreation
Budget expense account number 18-00-808-00,
Capital – Buildings, in the amount of $6,500.00;
and
NOW THEREFORE, upon motion duly made, seconded
and unanimously carried,
IT IS RESOLVED that the increase to the
fiscal year 2011-2012 Parks and Recreation
Budget expense account number 18-00-808-00,
Capital – Buildings, in the amount of $6,500.00
is hereby authorized and ordered; and
IT IS FURTHER RESOLVED that the Clerk is
instructed to deliver certified copies of this
resolution to the Boundary County Treasurer and
the Boundary County Auditor.
DATED this 18th day of October, 2011
BOARD OF
s/_____________________________
RONALD R. SMITH, Chairman
s/______________________________
DAN R. DINNING, Commissioner
s/______________________________
WALT KIRBY, Commissioner
ATTEST:
s/____________________________________________________
GLENDA POSTON, Clerk of the Board of
Recorded as
instrument #252156 Commissioner Kirby moved to cancel deferred taxes totaling $3.00 for year 2010 for parcel #RP61N01W020760A as these delinquent deferred taxes were certified to the real property roll for year 2011 taxes. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to cancel year 2010 personal property taxes of $1,137.52, late fees of $22.76, interest of $110.62 and fees of $20 for a total of $1,290.90 for parcel #PPB00000339010A as the delinquent personal property taxes were certified to the real property roll for year 2011 taxes. Chairman Smith yielded the chair to second. Motion passed unanimously. Deputy Clerk Nancy Ryals
joined the meeting at Commissioner Kirby moved to write off the remaining balance of $18,289.75 on indigent account #93-4 as the client has been paying on the account for 19 years. Chairman Smith yielded the chair to second. Motion passed unanimously. Commissioner Kirby moved to write off the following indigent accounts as it is past the statutory time limit to collect: #2004-55 in the amount of $4,818.19; #2004-51 in the amount of $989.18; #2003-13 in the amount of $18,043.65; #2003-29 in the amount of $4,733.46; #2004-29 in the amount of $3,056.71; and #2004-46 in the amount of $8,634.58. Chairman Smith yielded the chair to second. Motion passed unanimously. Deputy Clerk Nancy Ryals
left the meeting at Chairman Smith conducted a
jail inspection of the Commissioners recessed for
lunch at Commissioners reconvened for the afternoon session with Chairman Smith, Commissioner Kirby, and Deputy Clerk Michelle Rohrwasser.
3:00 p.m., Clerk Glenda Poston, Engineer Mike Woodward, Denny Wedel of BF Builders, Mike Naumann, and City of Bonners Ferry Assistant Administrator David Sims joined the meeting to discuss the progress of the Waterways Building addition. Chairman Smith asked for
the status. Mr. Naumann said the County needed
to get the building permit and he has applied
for it, but then it got technical for him. Mr.
Wedel said he was in the process of obtaining a
permit, but City of
Clerk Poston said Mr. Naumann applied for a $38,000 grant and the State will provide $19,000 and another $19,000 will be provided from Mr. Naumann’s budget as the County’s portion. The County’s cash contribution is $15,000 and $4,000 worth of prep work will be provided by Road and Bridge. Mr. Naumann said after getting a permit and an architect there will still be $3,000 left. Mr. Naumann will take care of moving the gas and that is another cost, according to Mr. Wedel. Mr. Naumann said Mike Kelly and Avista will do what is needed for working with the gas. Mr. Woodward said he feels the columns and footings on the plan will change. Commissioner Kirby said it doesn’t make any difference until Mr. Woodward gets his part completed. It was stated that Mr. Woodward will still receive payment for his work if the project were to fall through. The meeting to discuss
status of the There being no further
business, the meeting adjourned at /s/ RONALD R. SMITH, Chairman ATTEST: /s/ GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk |