County Commission minutes, September 12-13 |
| October 29, 2011 |
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Blue Sky Broadcasting Reporter Mike Brown was in attendance throughout the day. Commissioner Dinning asked Commissioners if they, as individuals, would like to support naming the soccer fields after John Lindberg. Mr. Gutshall said he has done some grader patching and hot mix patching at the end of Moon Shadow. Mr. Gutshall said he is close to running out of funds for this work. Mr. Gutshall further explained the work done to Moon Shadow. Chairman Smith asked the status of Deep Creek Loop. Two sections of paving have been done, but Mr. Gutshall said he doesn’t have a mechanism to complete the third section. Some engineering will be done and then a decision will be made whether or not to apply for more federal aid project monies for this project. Chairman Smith questioned if there was a way to finish paving the last part of Deep Creek Loop if more money was obtained and Mr. Gutshall said no. Mr. Gutshall said the best to hope for is doing more than what is programmed so sloughing wouldn’t happen again such as put the road back to a safety standpoint for the public. Mr. Gutshall said more work
has been done to Mr. Gutshall spoke of the Local Emergency Planning Committee (LEPC) meeting where communications was discussed. Mr. Gutshall left the
meeting at Commissioner Kirby moved to approve the minutes of August 15 & 16, 2011 and August 22 & 23, 2011. Commissioner Dinning second. Motion passed unanimously. Commissioners tended to administrative duties. Commissioner Dinning moved to approve and sign the City/County Service Agreement. Commissioner Kirby second. Motion passed unanimously. Deputy Clerk Nancy Ryals
joined the meeting at Commissioner Dinning moved
to go into closed session under Idaho Code
#31-874. Commissioner Kirby second. Motion
passed unanimously. Commissioner Dinning moved to deny indigent application #2011-54 as the application has been withdrawn. Commissioner Kirby second. Motion passed unanimously. Deputy Clerk Nancy Ryals
left the meeting at Clerk Glenda Poston joined the meeting. Clerk Poston met with
Commissioners to present the original petition
received from Boundary Volunteer Ambulance that
contains 65 signatures of residents in favor of
forming an ambulance service district.
Boundaries of the district will include all of Commissioner Dinning moved
to accept the petitions to form an Ambulance
District and to set the date for a public
hearing after costs for three publications of
notice of public hearing have been received by
the Mr. Brown asked if there is time for an advisory vote and Clerk Poston said in the particular section of Idaho Code, it doesn’t talk about an advisory vote. Clerk Poston reviewed aloud the Idaho Code section being questioned.
The
meeting ended at Commissioners reviewed the claims for payment. Fund totals are as follows: Current Expense $30,825.00 Road & Bridge 279,769.46 Airport 3,806.90 Ambulance 8,000.00 District Court 3,658.30 Justice Fund 52,763.36 911 Funds 2,798.44 Indigent & Charity 27,280.66 Junior College Tuition 22,599.50 Parks and Recreation 14,135.91 Animal Damage Control 5,000.00 Revaluation 1,506.92 Solid Waste 58,723.23 Tort 589.00 Veterans Memorial 67.41 Weeds 15,399.50 Restorium 16,249.89 Snowmobile 3,000.00 Waterways 13,726.66 Airport Grant 31,781.87 Fire Mitigation Grant 64,445.00
TOTAL
$656,127.01 Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2011). Commissioners recessed for
lunch at 1:30 p.m., Commissioners convened for the afternoon session with Chairman Smith, Commissioner Dinning, Commissioner Kirby, and Deputy Clerk Michelle Rohrwasser. The first sealed bid opened was from Wood’s Crushing and Hauling. An official check totaling 5% of the total amount bid was included in the bid packet. The total amount received was $111,750. The second sealed bid opened was from Interstate Concrete and Asphalt. A bid bond totaling 5% of the total amount bid was included in the packet. The total amount bid was $117,445. Mr. Gutshall said he has budget for either one of the bids. Commissioner Dinning moved
to accept the bid totaling $111,750 from Wood’s
Crushing and Hauling for asphalt concrete paving
on The bid opening ended at Commissioners tended to administrative duties. Ms. Summer handed
Commissioners an invitation to attend a
listening tour in Bonners Ferry with Roger
Madsen, Director for the Idaho Department of
Labor. This meeting is set for Ms. McDonald left the
meeting at Mr. & Ms. Bennett left the
meeting at There being no further
business, the meeting recessed until tomorrow at Commissioners contacted County Attorney Phil Robinson via telephone to clarify matters pertaining to roles and responsibilities in forming an ambulance taxing district. Commissioners discussed waiting to publish notice of public hearing and setting a date for a hearing until Commissioners have had a formal representation from those requesting a district as a full board with attorney present to answer questions and concerns and to explain how business matters will move forward as the district is formed. Commissioners asked if they have the ability to go through the public hearing process, deny the request to form a district, and then hold an advisory vote. Attorney Robinson said yes and an advisory vote could even be done before the election. Chairman Smith said if the County did that and the voters don’t want the district, Commissioners would really be in between a rock and a hard spot. Attorney Robinson said absolutely.
Commissioner Dinning moved to hold off on setting a date for a public hearing for an ambulance district formation until such time a formal representation from those requesting a district has been made and all questions and concerns have been answered to County satisfaction. Commissioner Kirby second. Motion passed unanimously. The telephone call with
Attorney Robinson ended at Treasurer Fessler briefly discussed a matter involving delinquent taxes that could result in a tax deed. A property owner has received numerous extensions in paying their year 2007 property taxes and to this date the 2007 taxes have not been paid in full. Commissioner Kirby moved to
proceed with tax deed process for parcel
#RP60N01W24450A if the year 2007 taxes have not
been paid on or before Treasurer Fessler and Clerk
Poston left the meeting at Mr. Skeen and Commissioners
discussed tonnage and revenue generated by
recycling within one year’s time. Mr. Skeen said Mr. Skeen presented statistics to Commissioners pertaining to recycling. The amount of plastic that was baled prior to the co-mingle program was 22.93 tons. The co-mingling program that began August 2011 has totaled 22.6 tons so far. Now that the County has started co-mingling everything together totals 437.5 tons. After reviewing tonnage figures Commissioner Dinning questioned what caused a reduction of almost 9 tons from going into the landfill. Mr. Skeen said more people are participating in recycling. With the monitored sites and extracting metal and wood, the figure of 20 tons in the landfill has been reduced to only 11 tons. Commissioner Dinning asked Mr. Skeen if he has figures prior to establishing monitored sites and Mr. Skeen said yes. Baled metal has also increased, according to Mr. Skeen. Commissioner Dinning said we as a community generated 20 tons of garbage and through Mr. Skeen’s figures, recycling has risen. The rest of the 9 tons either came from increased recycled wood or metal piles, according to Commissioner Dinning. Commissioner Dinning asked Mr. Skeen if he has tonnage figures for chippage and if those figures didn’t increase by seven or so tons per day, what caused the decrease in tonnage that goes into the landfill. Mr. Skeen said implementing the monitored sites and doing away with unmanned sites is where the reduction is. Mr. Skeen explained that with unmanned sites, people would put metal into the bins that would get put into the hole. Mr. Skeen said he would go back three years and get tonnage figures for metal and wood debris that was hauled out of the landfill and then total what is being recycled today. Mr. Skeen said he will obtain the statistics Commissioner Dinning is looking for. Commissioner Dinning asked if the County would save any money by having someone local haul the tires as even if the County broke even, it would be providing employment to someone. The meeting with Mr. Skeen
ended at Those present briefly questioned ownership of equipment and Mr. Baker said all equipment is currently owned by Boundary Volunteer Ambulance Association. Mr. Baker informed Commissioners the Ambulance Association also performs rescues and extrication and although they don’t have the proper equipment, they do it anyway. Mr. Baker said some equipment is not available to Boundary Volunteer Ambulance as it belongs to Search and Dive Rescue. Chairman Smith asked why Search and Rescue would have equipment and not have it available. Mr. Baker said Commissioners would have to check with Search and Rescue Commander Edith Stolley as to why she hasn’t shown up with equipment. Clerk Poston said if equipment is available through Search and Dive Rescue, could a memorandum of understanding be put in place so other entities could use the equipment. Those present discussed the audit for the Ambulance Association. The latest audit is not complete, but Mr. Schulte said he is getting closer to completing it, according to Mr. Baker. Boundary Economic Development Specialist Mike Sloan joined the meeting briefly. Mr. Sloan said Jay Huggins
is working with a company that is looking to
operate their business in the Three Mile area
and they have an interest in the Foreign Trade
Zone. Chairman Smith explained Mr. Sloan left the meeting. Commissioners spoke to Attorney Robinson via telephone in the company of Mr. Baker to clarify how it is important to have specific details available for the public hearing on forming an ambulance district. It was said the information needs to come from the Ambulance Association as Commissioners will not have an idea of what costs are involved. If Commissioners were to levy for ambulance services it would take many years to raise funds due to levy limits. Clerk Poston said the maximum levy rate for ambulance services at this time is .0002 or approximately $170,000 to $175,000. The County could levy that amount, but would have to reduce the budget in other areas. It was said the only way to levy enough money is to form a district. The telephone call with Attorney Robinson ended. Commissioner Dinning said he and Mr. Baker have miscommunicated as he has heard that Mr. Baker is alleging that one Commissioner wasn’t in favor of a district, but no Commissioner is against the ambulance. The meeting with Mr. Baker
ended at Commissioner Dinning moved to adopt Resolution 2011-45. A resolution increasing Fiscal Year 2010-2011 Current Expense Planning and Zoning Budget due to receipt of unanticipated revenue. Commissioner Kirby second. Motion passed unanimously. Resolution #2011-45 reads as follows:
Resolution
2011-45
Increasing
Fiscal Year 2010-2011 Current Expense Planning &
Zoning Budget
Due to Receipt
of Unanticipated Revenue
WHEREAS, the Board of County
Commissioners, County of Boundary, State of
Idaho, did establish an operating budget for the
Current Expense Planning & Zoning Fund for
fiscal year 2010-2011; and
WHEREAS, Planning & Zoning Administrator
Mike Weland attended a Flood Plan Management
Conference in Washington, D.C. and Mr. Weland’s
airfare, for a flight on May 8, 2011 and return
flight on May 13, 2011, was paid for from the
Current Expense Planning & Zoning Budget in the
amount of $744.80; and
WHEREAS,
Homeland Security reimbursed Mike Weland
for the airfare for his Washington D.C. trip and
Mike Weland has reimbursed Boundary County in
the amount of $744.80; and
WHEREAS, the Boundary County
Commissioners deem it in the best interest of
the general public of Boundary County to
increase the Fiscal Year 2010-2011 Current
Expense Planning & Zoning Budget for that
purpose; and
WHEREAS, the addition of this revenue
does not affect the tax levy for
WHEREAS, it is appropriate to increase
the fiscal year 2010-2011 Current Expense Fund
revenue account number 001-00-0391-0004 and
Current Expense Planning & Zoning Budget expense
account number 01-19-439-00, Travel - Other, in
the amount of $744.80; and
NOW THEREFORE,
upon motion duly made, seconded and unanimously
carried,
IT IS RESOLVED that the increase to the
fiscal year 2010-2011 Current Expense Fund
revenue account number 001-00-0391-0004 and
Current Expense Planning & Zoning Budget expense
account number 01-19-439-00, Travel - Other, in
the amount of $744.80 is hereby authorized and
ordered; and
IT IS FURTHER RESOLVED that the Clerk is
instructed to deliver certified copies of this
resolution to the Boundary County Treasurer and
the Boundary County Auditor.
DATED this 26th
day of September, 2011
BOARD OF
s/____________________________________
RONALD R. SMITH, Chairman
s/____________________________________
DAN R. DINNING, Commissioner
s/____________________________________
WALT KIRBY, Commissioner
ATTEST:
s/_____________________________________________________
GLENDA POSTON,
Clerk of the Board of
Recorded as
instrument #251844 There being no further
business, the meeting adjourned at
/s/ RONALD R. SMITH, Chairman ATTEST: /s/ GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk |